Ministry of Public Service Senior Personal Secretary /senior Personal Secretary Jobs in Uganda

Minimum Qualification

Applicants should be Ugandans in possession of; EITHER An Honours Bachelor’s Degree in Secretarial Studies or its equivalent from a recognized University/ Institution.

Should have served for a minimum of three (3) years at the level of Personal Secretary/Personal Secretary (Special Grade). OR An Ordinary level Certificate with at least two (2) credits including English language and 3 passes.

A UNEB Certificate or Diploma in Secretarial Studies or equivalent qualifications from a recognized institution with the following subjects: Business Communication Stage III, Typewriting Stage III (50wpm), Shorthand Stage II (80/90wpm), Office Practice Stage II / Secretarial Duties II

Working Experience

Duties

The incumbent will be responsible to the Principal Personal Secretary for performing the following duties:

In conjunction with relevant Officers, drawing up and monitoring programmes, activities and appointments;

Taking dictation, transcribing and presenting accurate and error free work;

Attending to callers either in person or on telephone;

Ensuring timely responses to inquiries and correspondences to and from the office;

Receiving Incoming mail

and supervising the dispatch of outgoing mail;

Organizing meetings, taking minutes and conveying decisions of such meetings to relevant Officers/Offices;

Ensuring that relevant documents for meetings and speeches are produced on time;

Drafting letters of routine nature;

Ensuring cleanliness and orderliness of the office;

Managing records in accordance with established security and records management procedures;

Requisitioning and managing office stationery and equipment;

Supervising Secretarial and Support Personnel for the Office;

Any other duties as may be assigned from time to time.

How to Apply

For more information and job application details, see; Ministry of Public Service Senior Personal Secretary /senior Personal Secretary Jobs in Uganda

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