Ministry of Public Service Personal Secretary - special Grade Jobs in Uganda
Ministry of Public Service Personal Secretary - special Grade Jobs in Uganda
Minimum Qualification Applicants should be Ugandans in possession of an Honours Bachelor’s Degree in Secretarial Studies; or Office and Information Management obtained from a recognized University/Institution.
Duties
The incumbent will be responsible to the Senior Personal Secretary for performing the following duties:-
Drawing up and monitoring programmes, activities and appointments in conjunction with relevant Officers;
Taking dictation, transcribing and presenting accurate and error free work;
Attending to callers, either in person or on telephone;
Ensuring timely responses to enquiries and correspondences to and from the office;
Receiving incoming mail and supervising the dispatch of outgoing mail;
Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;
Ensuring that relevant documents for meetings and speeches are produced on time and that they are properly organized;
Drafting letters of routine in nature;
Providing Office Managerial Services which include: ensuring cleanliness and orderliness of the office, managing records in accordance with established security and records management procedures, requisitioning and managing office stationery and equipment and;
Any other duties as may be assigned from time to time.
Applicants should, among others, have the following competencies:
Ethics and integrity; interpersonal, communication and computer skills; ability to adapt to multi-cultural settings; effective organizational and planning skills; time management skills; technical skills; report writing skills; negotiation skills; capacity for teamwork; innovation and concern for results, quality and standards.
How to Apply
For more information and job application details, see; Ministry of Public Service Personal Secretary - special Grade Jobs in Uganda
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