Ministry of Health Senior Supply Chain Management Officer Jobs in Kenya

Ministry of Health Senior Supply Chain Management Officer Jobs in Kenya; As a Senior Supply Chain Management Officer, you will report to the NVIP Project Coordinator. You will lead the procurement and asset disposal processes for the NVIP GAVI Project Management Unit, ensuring compliance with the Public Procurement and Disposals Act, 2012, Gavi guidelines, and relevant regulations. You will also raise awareness of procurement procedures among users and ensure they are followed.

You will prepare procurement plans, implement strategies to improve supply chain efficiency, and ensure the timely supply of quality goods and services. You will manage supplier relationships, carry out price surveys and market research, and maintain an updated list of prequalified suppliers. Additionally, you will provide secretariat services to procurement committees overseeing large procurements.

Your role will also include preparing supply chain management reports, supervising and training assistants, advising management on procurement controls, and ensuring proper recording and custody of procurement documents. You will monitor stock levels, issue goods to users, and collaborate with other teams to achieve program goals.

Key Responsibilities

Providing leadership in the procurement and asset disposal process for the NVIP GAVI Project Management Unit in accordance with the Public Procurement and Disposals Act, 2012 and Regulations as well as Gavi guidelines;

Ensuring adherence to procurement procedures and standards through creating awareness to the users on the processes to be followed;

Preparing procurement plans;

Implementing procurement methods and strategies that ensure efficiency and effectiveness in the supply chain function;

Ensure supply of quality goods and services ordered and prompt delivery of the same to the user through timely processing of the requisitions placed;

Drafting, execution and management of Procurement Contracts;

Providing secretariat services to the ad hoc procurement committees which oversees the large procurement for the program;

Ensuring cost rationalization by carrying out price surveys and market research to determine price trends to help suppliers’ appraisal and ensure value for money;

Managing supplier relationships through maintaining good communication and timely processing of payments for mutual benefit of the program and the suppliers;

Maintaining an updated list of prequalified suppliers;

Preparing supply chain management

reports/returns to inform the management on decision making;

Supervising and training any assigned assistants in the NVIP Gavi PMU to enhance work efficiency;

Advising the management on internal control to be applied in procurement to enhance efficiency;

Ensuring proper recording and custody of all procurement documents and inventory;

Safeguarding and managing procurement records and filing, ensuring proper inventory of procured assets and preparation of the reports;

Issuing goods to users as per the requests in a timely manner and as per the specifications raised by the user departments;

Monitoring stock levels and ensure re – order levels are not exceeded in order to minimize stock outs;

Collaborating with different teams to achieve the program goals and objectives; and
Any other duties as may be assigned.

Required qualifications, Skills and Experience

For appointment to this position, a candidate must: –

Bachelor’s Degree in Purchasing and Supply Chain Management, Business Management, Commerce or any other related field.

Minimum three (3) years of relevant experience preferably in a donor funded organization or Government.

Knowledge of Government of Kenya planning, budgeting and procurement management procedures.

Knowledge on Public Procurement, Contract Management, Records Management and Resource Management.

Goes beyond the expected procedures and tasks to provide satisfactory user experience and continuously seek new ways of doing things.

Makes specific changes in the system or in their own work methods to improve performance.
Knowledge of Gavi rules and regulations preferred.

Demonstrate ability and commitment to teamwork and coordination with multiple partners.
Excellent communication and problem-solving abilities.


How to Apply

For more information and job application details, see; Ministry of Health Senior Supply Chain Management Officer Jobs in Kenya

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