Ministry of Gender, Labour& Social Development Project Finance and Administration Officer Jobs in Uganda

Ministry of Gender, Labour& Social Development Project Finance and Administration Officer Jobs in Uganda

The United Nations Development Programme (UNDP) in collaboration with the Ministry
of Gender, Labour and Social Development (Responsible Party), Ministry of Water and
Environment (Lead Implementing Partner) and other Stakeholders are implementing
Inclusive Green Growth for Poverty Reduction Programme(IGGPR). The Programme
will aim at providing technical, technological, operational and financial support to the
relevant Ministries, Departments and Agencies (MDAs) and non-state institutions so
that:

At the upstream level, by 2017 policies and legal/regulatory frameworks are
strengthened and linked for Natural Resource Management, livelihood and job
creation,

At mid-stream level, by 2018 Natural Resource Management policies and legal
frameworks are operationalized in inclusive and adequately coordinated
manner,

At downstream level, by 2019 the public is empowered to engage in sustainable
Natural Resource Management and,

By 2020 cost-effective alternative energy solutions for domestic needs are
scaled-up.

Responsibilities

Accounting and administrative support:

Provide support in administrative issues to ensure the effective running of the
project management unit;

Assist Project Focal Contact Manager in MGLSD in:

Drafting project correspondence and documents;

Preparing draft job descriptions, vacancy announcements, compiling
matrixes in consultation with UNDP Project Team, Implementing Partner and Responsible Parties;

Under Project Manager’s coordination providing services for performance
evaluation review of project personnel.
i

Providing administrative and financial consultations to the recipients of
funds supporting local initiatives for timely submitting of good quality financial reports, required by UNDP rules and procedures

Undertake timely preparation of accountabilities with supporting documents
on project funds advanced to MGLSD.

Provide proper accounting to the project by controlling the supporting documents for payments and reviewing financial reports from Local Task Coordinators in Brest and Grodno regions, Grant manager, Ecotourism
Advisor, sub-contractors and sub-recipients;

Prepare and submit payment requests with proper support documentation to UNDP

Provide necessary financial and logistical support to the PM and project consultants in conducting different project activities.

Collect and keep files of project documents, expert reports and ensure
general circulation of documents;

Maintain the project’s disbursement ledger and journal;

Provide financial monitoring and reporting focusing on achievement of the following
results:

Provide financial support to ensure an effective running of the project
management unit in compliance with UNDP rules, regulations and policies of financial activities,

financial recording/reporting system;

Provide follow-up on audit recommendations (including GoU Audit recommendations);

Implement effective internal controls and ensure proper functioning of a clientoriented financial resources management system due to the UNDP and GoU procedures;

Contribute to preparation of periodic financial reports required by relevant
national and/or donor procedures for project, donors, government and other
parties involved in implementation and funding of activities due to the UNDP and GoU procedures;

Interact with UNDP to request funds transfer, verify financial reports, budget
revisions;

Provide financial monitoring over project commitments and expenditures, and
assist the PM in assuring proper project delivery;

Interact with sub-recipient organizations in facilitation and preparation of the
financial reports and other related documentation, directing and consulting of
sub-recipients on proper reporting tools;

Draft documents for comprehensive evaluations in line with relevant
UNDP/GoU and national procedures;

Draft project budget revisions;

Assist in procurement of services and goods under the project.

Requirements

An Honor’s Bachelor’s Degree in Business Administration, Social Science, Social
Work and Social Administration Development Studies BBA and B Com
(Management)

Post-graduate Qualification in Project Planning, Business Administration or
Finance is an added advantage

At least 4 years of relevant Project Planning and Management experience;

Excellent finance and budgeting skills;

Working knowledge of UNDP rules and regulations is an advantage;

Self-development, initiative-taking;

Acts as a team player and facilitating team work;

Outstanding analytical, organizational and administrative skills;

Remains calm, in control and good humoured even under pressure;

Demonstrates strong oral and written communication skills.

Demonstrates ability to monitor and take corrective action to ensure adherence
to organizational values, norms and principles.

How to Apply

Interested and qualified candidates should apply online by 12th August 2019 at 5.00 p.m.

For more information and job application details, see; Ministry of Gender, Labour& Social Development Project Finance and Administration Officer Jobs in Uganda

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