Ministry of Gender, Labor and Social Development Financial Management Specialist Jobs in Uganda

Ministry of Gender, Labor and Social Development Financial Management Specialist Jobs in Uganda

Job Purpose

The Financial Management Specialist will carry out financial management (FM) work in respect to GROW Project implementation. S/He will manage and monitor all the financial activities of the project in line with the international and the Government of Uganda (GoU) financial regulations and performing analytical work on financial management and financial accountability issues.

Duties and Responsibilities:

The main responsibilities and duties of the Financial Management Specialist shall be as outlined below:

Assist the Head of Accounts in MGLSD and the Project Coordinator in managing all the Project finances in accordance with the approved financial controls by both the Government of Uganda and the World Bank.

Prepare project budgets in conjunction with activity managers subject for approval.

Participate in the review of the Project Operations Manual and development of other necessary documents and manuals with emphasis on the financial Management.

Prepare any documentation in relation to financial management as required by the MGLSD and the World Bank.

Coordinate and assess the capacities of local governments to submit accountability documents for funds released.

Vet and advise the accounting officer on fund requisitions as per project implementation plans.

Responsible for managing disbursements from donor and for program activities

Coordinate and facilitate internal and external audits for the project activities and implement audit recommendations.

Ensure that monthly statutory returns are submitted to the relevant authorities such as PAYE, NSSF and WHT.

Maintain all project accounting information/records in a complete and orderly manner.

Update records of financial transactions in accounting system.

Ensure preparation of monthly bank reconciliation statements for the project.

Prepare monthly receipts and expenditure reports including variance analysis and advise
management of the same.

Ensure that all payments made for project activities comply with the Financing Agreement.

Ensure compliance with Government’s Treasury Accounting Instructions 2003 under the Public Finance Management Act 2015 and Project Financial management Manual

Supervise, appraise and provide guidance to staff supporting the Financial Management function under the project.

Prepare quarterly

Interim Financial (IFRs) and any other management reports required from time to time

Perform any other duties as may be assigned from time to time by the Project Coordinator.

Qualifications and Competencies

Minimum qualification of Masters’ Degree in Commerce or Business Administration or Financial Management (Accounting Option) and related disciplines.

Professional Accounting qualification such as ACCA, CPA should be a must.

8 years of practical experience in accounting and operational procedures of which three (3 years) with World Bank funded projects

Excellent knowledge of the relevant Accounting Computer packages will be an added advantage.

Knowledge and experience in Government Integrated Financial management system (IFMS) is a requirement and not added advantage

Deliverables

Draft project annual budget for review by project activity manages

Proper books of accounts for the project maintained.

Mandatory quarterly IFRs in agreed formats and any other reports required by management prepared

Bi-annual internal audits and annual external audits facilitated

Disbursement of funds for project activities in line with project financial/ budget and work
plans.

Monthly, quarterly, and annual financial reports prepared as per the reporting requirements.

Development and implementation of project internal controls for proper management of project financial and physical resources.

Annual internal and external audits of financial statements facilitated.

Performance Indicators:

Time taken to generate draft project annual budget.

Time taken to submit quarterly IFRs.

Time taken to submit project audits

Number of disbursement requests prepared

Time taken to update books of accounts

How to Apply

For more information and job application details, see; Ministry of Gender, Labor and Social Development Financial Management Specialist Jobs in Uganda

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