Ministry of Finance, Planning and Economic Development Administrative Officer Jobs in Uganda

Ministry of Finance, Planning and Economic Development Administrative Officer Jobs in Uganda

Job Purpose and Scope

The Administrative Officer will be in charge of all activities aimed at ensuring the efficient administration of the project. As office Superintendent, the administrative officer shall manage and oversee the activities of the support staff and ensure that any matters are promptly and appropriately handled. The Officer will also ensure that office logistics are availed and functional at appropriate times and that the project environment is serene.

S/he will carry out the following broad functions:

Provide general administrative support to the Project Coordinator and PIU team

Handle day-to-day administrative operations of the project office

Supervise and handle support staff matters

Arrange meetings, workshops, travel, and security clearances when required

Supervise the store operations and ensure appropriate project logistics are available to the teams

Supervise cleaning and maintenance of the project office

The specific assignment requirements include:

Handle the matters of general office administration and staff matters

Administer daily office operations and coordinate logistic requirements

Coordinate and organize meetings including venues, facilities, document preparation, and catering

Organize travel by staff members

Support drafting, editing, and finalizing reports and correspondences

Ensure that all documents, and correspondences are appropriately and securely filed meticulously.

Formulate and implement/administer Human Resource procedures, and monitor their effectiveness.

Develop and implement a performance management system for the Project support staff

Follow up on all service contracts under the PIU to ensure that they are implemented in accordance with the terms therein.

Identify and rationalize career and training opportunities/needs for project staff.

Ensure all Human Resource data types and reports are continually kept up-to-date.

Keep an inventory of the equipment and goods for the project.

Undertake any other duties incidental to the above as may be assigned by

management from time to time.

Qualifications, Experience, Skills and other Competences

Academic Qualifications:

Applicants must possess an honor bachelor’s degree in Administrative and Secretarial Science, Social Sciences, Development Studies, Public Administration, Business Administration, Management, or a related field from a recognized institution.

A post-graduate qualification in human resource management, project planning & management, business administration, stores/logistics management, Secretarial Science, and Public Administration.

Must be computer literate.

Relevant Master’s degree from a recognized institution and Membership to the professional body will be an added advantage

Experience:

The Applicant must have at least 5 (five) years of relevant experience working in a busy environment and at least 3 years working with public office or projects;

Other Required Skills and Competences:

Good communication, negotiation, and interpersonal skills. Ability to plan, organize, solve problems, implement, monitor, and evaluate tasks and to deliver outputs to meet required deadlines; ability to relate well with a multiplicity of stakeholders; self-motivated and team worker, and of demonstrable and unquestionable level of integrity.

Ability to work with minimal supervision.

Excellent drafting, report writing and communication skills

Strong ability to organize and prioritize workloads, and meet deadlines and targets.

Ability to work as a team leader/team member.

How to Apply

For more information and job application details, see; Ministry of Finance, Planning and Economic Development Administrative Officer Jobs in Uganda

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