Ministry of Energy and Mineral Development Project Accountant - Jobs in Uganda

Ministry of Energy and Mineral Development Project Accountant - Jobs in Uganda

Objective of the Assignment
The primary responsibility of the Project Accountant under the PCU will be to provide high level financial analysis and proactively work with the Project Coordination Manager to monitor and analyse project performance against the budget in line with the national laws and in conformity with the financial guidelines of the World Bank.


Scope of Work
The scope of work will include but is not limited to the following:-


Budgeting and Planning

Support the Implementing Institutions in preparing annual Work Plans and Budgets of the project in accordance with GoU and World Bank budgeting rules and procedures.

Consolidate and submit the annual Work plans and the budgets for GoU and IDA approvals.

Upload approved annual Work plan and budgets to IFMS.

Prepare quarterly monitoring reports comparing actual expenditure against the budget Highlighting weak performing areas for attention of Project Coordination Manager;

Prepare annual and quarterly disbursement forecasts for all components of the project in line with project’s procurement plan and Work Plans.


Funds Management

Prepare cash flow forecasts in consultation with the Project Coordination Manager at EASP.

Ensure that all accounting records and bank accounts are up-to-date under approved computerized accounting systems.

Prepare monthly Bank reconciliation for all Project Bank Accounts.

Prepare monthly returns for onward transmission to the Treasurer Office of Accounts in compliance with Government accounting reporting requirements.


Expenditure/Payment Processing

Monitor compliance with Operating procedures of Government and the World Bank e.g. Procurement, Disbursements, Special and Designated Accounts, Interim Financial Reports (IFRs), Special Commitments, Letters
of Credit etc. while processing payments.

Analyze, plan, design, implement, and monitor a system to augment internal controls in line with best practices in the process of payment and expenditure management.

Apply pre-audit checks on all payments before payment from the assignment accounts including budget availability, sanction of competent authority and compliance with applicable financial rules & regulations.

Obtain IDA No Objection from the Bank for every prior review activity before processing any payment.

Verify payments and ensure that only eligible payments are forwarded for Accounting Officer’s approval and drawing funds from the assignment account.


Accounting and Record Management

Record all transactions timely and accurately in the books of accounts (both in UGX and US$) and ensure that no expenditure remain unaccounted.

Maintain accounts as per government accounting procedures and IDA Financial Management guidelines.

Oversee the process of entering transaction level data in the IFMS and generating vouchers from the system.

Ensure up-to-date maintenance of adequate registers, books of accounts and records in appropriate order and format to meet the government and World Bank requirements and to facilitate classification and analyzing the financial information for monitoring the project progress.

Prepare monthly bank reconciliation statements of assignment account both in UGX and US$.

Reconcile the expenditure on government prescribed format with the office of Accountant General.

Process monthly payroll of project employees. Ensure proper payroll controls are applied and the payments are made directly in the Bank accounts.

Prepare and process monthly payroll and submit to Accounting Officer through Project Coordination Manager for approval prior to making any payment under salaries.

Ensure that the Project fixed assets records are maintained for the project identifying location and user of each asset.

Arrange for the annual and periodical inventory review and update of the project assets records.

Ensure safe custody of all financial records for review by Bank Missions, third party monitoring agents; and external & internal auditors.


Financial Reporting

Prepare Quarterly and Annual Financial Statements for parallel financing to the projects from World Bank and counterpart funds as well as timely reporting to the Accounting Officer on material variances.

Monitor the financial management aspects of the progress of contracts e.g. the deliveries versus amount paid for.

Support the Project Coordination Manager in monitoring performance against

agreed Financial Performance Indicators.

Conduct Financial Management Reviews and Prepare Quarterly Reports.

Manage financial aspects of the contracts under implementation, including payment terms, purchase orders and variation orders.

Provide Backup financial management support to line Ministries under EASP.

Prepare periodic financial reports specified under the Legal Agreement or recommended by the World Bank.


Audit

Liaise with the Internal/External Auditors and follow up any audit queries/management letters.

Make arrangements for timely initiation and completion audit of the projects and ensure that reports produced are in compliance with audit requirements of the Government and the World Bank.

Ensure that the project is adequately reflected in the audit plan of internal auditors and that internal audit is periodically conducted in accordance with the internal audit plan.

Attend entry and exit meetings with internal/ external auditors, facilitate timely completion of audits by arranging timely submission of annual financial statement in appropriate format, provision of information and documents responding to queries, initiate actions for holding implementing Institutions meetings to address audit objections.


Person Specifications
Qualifications

Bachelor’s Degree in Commerce/ finance/ Business Administration majoring in Accounting/ financial Management from a recognized University/Institution

Master’s Degree in Business Administration/Accounting/Finance from a recognized University/Institution

Full Professional qualification in either ACCA, CPA, CFA or CA.


Experience

At least eight (8) years of relevant professional experience in financial management, financial analysis and accounting four (4) of which must have been in public sector accounting and financial management systems role at a senior level in government or a reputable organisation.

Specific experience in Projects financed by Multilateral/ Development Financial Institutions such as the World Bank, ADB, AFD, KfW, China Exim Bank or equivalent.

Demonstrated experience in using World Bank and Government’s accounting systems such as Integrated Financial Management Information System (IFMIS) and World Bank Client Connection.


Competencies
Technical

Knowledge of accounting software and financial systems.

Planning and budgeting

Expenditure management and budgetary control

Financial reporting

Accounting/ book keeping

Risk management and assurance

Analytical skills and Strategic thinking

Information and communication technology


Behavioral

Ethics and Integrity

Assertiveness and Self confidence

Self-control and stress management

Flexibility

Concern for quality and standards


Duration of the Assignment
The Project Accountant shall undertake the assignment on a full-time, EASP project-exclusive basis for a period of three (3) years renewable subject to satisfactory performance.


Reporting Obligations
The Project Accountant will report to the Project Coordination Manager, PCU/EASP.


Duty Station
The Project Accountant shall be based in Kampala and stationed in the offices of the Ministry of Energy and Mineral Development with occasional travel to the project implementation sites


How to apply

If your qualifications and experience match the requirements for any of these roles, please complete and submit your application via this link EASP Project Staff Recruitment Application Form.

All applications must be submitted to KPMG via the online application form at the link above.

Closing date for receipt of applications will be August 31, 2022.

Each individual can only apply for a maximum of two (2) positions.

Any candidate who tries to influence the recruitment process shall be immediately disqualified.

All applications will be selected on merit and only shortlisted candidates will be invited for interviews. For any questions regarding the application process please contact the Executive Selection Division, KPMG on +256 312 170080 or +256 312 170081.


For more information and job application details, see; Ministry of Energy and Mineral Development Project Accountant Jobs in Uganda


Find daily jobs in Uganda.Jobs - Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.

Jobs in Uganda - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.

Find your dream job from 1000s of vacancies in Uganda posted and updated daily - click here!