Ministry of Energy and Mineral Development Assistant Administrative Officer - Jobs in Uganda

Ministry of Energy and Mineral Development Assistant Administrative Officer - Jobs in Uganda

Objective of the Assignment
The Assistant Administrative Officer will assist with the implementation of project activities by providing administrative and logistical support to staff in the MEMD PIU. S/he will provide secretarial assistance, and assist with maintaining efficient PIU office operations – copying/filing of documents, managing reports and
resources, scheduling and coordinating meetings/events and administratively supporting the project staff.


Scope of work
The scope of work will include but is not limited to the following:-

Support staff in coordinating appointments, scheduling and managing meeting calendars and taking minutes accordingly;

Compile, submit and track documentation through process streams;

Assist with drafting of documents and providing support in compiling periodical report data;

Perform general clerical duties including, but not limited to, printing, copying, binding, scanning and digitizing office documents;

Manage inventory and maintenance of physical and digital files; Coordinate and manage all official travel arrangements for staff;

Requisition and manage distribution of office stationery and other materials;

Provide administrative and logistical support related to the procurement, custody and delivery of goods and services;

Perform any other duties that may be assigned by the Project Manager, Grid Expansion Manager and Connections Manager provided these duties contribute to achieving the development objectives of the EASP project.


Person Specifications
Qualifications

Bachelor’s Degree in Business Administration/ Social Sciences/ Development Studies/ Human Resources Management or any other related field from a recognized training institution.


Experience

At least four (4) years of relevant working in government or a reputable organization in the area of administration;

Experience working with projects financed by Development Financial Institutions such as the World Bank, ADB, AFD, JICA, China Exim Bank, SIDA, NORAD, KfW, India Exim Bank, Islamic Development Bank or equivalent.


Competencies
Technical

Human Resource

Management

Financial management

Accountability

Assets and logistics management

Analytical skills


Behavioral

Communicating effectively

Interpersonal skills

Assertiveness and Self confidence

Ethics and Integrity

Self-control and stress management

Concern for quality and standards


Reporting Obligations

The Assistant Administrative Officer shall report to the Project Manager, PIU.


Duration of Assignment

The assignment shall be for a period of three (3) years, renewable subject to satisfactory performance.


Duty Station

The Assistant Administrative Officer will be based in Kampala and stationed at the MEMD.


How to apply

If your qualifications and experience match the requirements for any of these roles, please complete and submit your application via this link EASP Project Staff Recruitment Application Form.

All applications must be submitted to KPMG via the online application form at the link above.

Closing date for receipt of applications will be August 31, 2022.

Each individual can only apply for a maximum of two (2) positions.

Any candidate who tries to influence the recruitment process shall be immediately disqualified.

All applications will be selected on merit and only shortlisted candidates will be invited for interviews. For any questions regarding the application process please contact the Executive Selection Division, KPMG on +256 312 170080 or +256 312 170081.


For more information and job application details, see; Ministry of Energy and Mineral Development Assistant Administrative Officer Jobs in Uganda


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