Ministry of Education and Sports Deputy Project Coordinator - Jobs in Uganda

Ministry of Education and Sports Deputy Project Coordinator - Jobs in Uganda

Background

The Government of Uganda received a grant of US$ 100 million from the Global Partnership
of Education (GPE) for the Uganda Teacher and School Effectiveness Project (UTSEP) as
support towards implementation of the Education Sector Strategic Plan (ESSP).

The project became effective on 24th March 2015 and is expected to close by 31st December, 2019.
The Project Development Objective is to support the Government of Uganda in improving
teacher and school effectiveness in the public primary education system.

The project is centered on improving education service delivery at teacher, school and system level to realize meaningful gains in primary grades.

The project is being implemented through 3 components; Component 1 focuses on Effective
Teachers, Component 2 on Effective Schools and Component 3 on Technical Assistance.

During the period of implementation, two positions fell vacant and the Ministry of Education
and Sports now wishes to hire short term Individual Consultants to support the project in
undertaking the remaining activities as per provisions of the grant agreement.

The Individual Consultant positions to be filled are as follows;

Deputy Project Coordinator (Dpc)

Key Result Areas

Development of strategies to keep UTSEP/GPE on track, and updating of the results
framework for the Project.

Assessing information needs of key stakeholders and providing timely feedback on the
project.

Regularly furnishing the PC and the MoES management team with reports on the
implementation progress of project activities.

Monitoring and evaluation of activities towards achieving project development
objectives and their key indicators.

Coordinating the preparation of weekly, monthly and quarterly reports to keep
stakeholders up-to-date with the project’s activities.

Coordinating the preparation and implementation of all procurement plans, Training
plans, Work plans and Budgets.

Job Purpose

The DPC shall assist the Project Coordinator in the day to day management of the project’s
activities including planning and directing the project technical team to ensure implementation
of the activities.

Key Responsibilities and Duties

Assist the Project Coordinator in managing all the professional aspects of the project
activities which include;

Reviewing and quality controlling the various tasks and outputs under the project,
which include consultancy assignments, preparation of bid documents,procurement, contract awards and payments, in-house and external activities;

Preparing project briefs, work plans, budgets and other working documents as
required under the credits agreement.

Participating in the review and quality assurance of goods and services delivered
under the project.

Participating and providing sound technical advice in all technical meetings related to
the project components at Ministry level.

Assisting the Project Coordinator in preparation and seeking the of necessary World
Bank clearances for all project activities that require clearances prior to execution.

Convening weekly coordination meetings within the coordination unit to review
progress of project activities and prepare weekly briefs on the progress.

Assisting the Project Coordinator to prepare for monthly project review meetings
chaired by PS/ES or his/her designee.

Coordinating the payment of Consultants, Suppliers and Contractors claims by
ensuring that the claims are certified and matched with the works done or goods and
services supplied; and

that requisitions are submitted to relevant authorities for timely
payments.

Overseeing proper utilization of project resources and that facilitation for field visits
and office requirements are processed in time, duly accounted for and properly utilized.

Tracking requests for contract variations, validating their genuineness, coordinate their
processing and compiling recommendations from the Procurement Unit, Construction Management Unit or Consultants for necessary and timely action.

Tracking the achievement of results in line with the project results framework.

Coordinating the timely implementation of recommendations from line departments,
monthly reports, audits and reports from Government Inspection Agencies such
Auditor General, PPDA, IGG and recommendations by the World Bank.

Assisting the Project Coordinator in the day to day management of all recurrent
operating activities that are required to effectively implement the project and
supervising, guiding and appraising the staff in the coordination unit to ensure that all
the project activities are completed in time.

Undertake any other duties related to project implementation as shall be assigned to
him/her by the project Coordinator.

Deliverables

Weekly briefs, monthly and quarterly progress reports on all project activities throughout
the duration of the DPC’s contract.

Appraisals of all project staff done on a six months’ basis within the duration of the DPC’s
contract.

Final report on payments, all Consultancy services, and procurements of works, goods
and services delivered under the project and all other project activities at the end of the
contract.

Qualififcations

A Masters’ Degree of equivalent in Project Management, Business Administration,
Engineering fields or Economics from a recognized Institution/ University.

Post Graduate qualification/ Experience in project Management is desirable for
candidates with qualifications other than Project Management.

Experience

At least ten (10) years working experience in a reputable organization five of which
should have been in Project Management/ Leadership responsibilities.

Experienced in use of computer programs for project management.

Demonstrated competence in the fields of financial management, procurement
management, and monitoring and evaluation; and

Familiarity with Donor funded Project Management procedures.

Experience in World Bank/IDA funded project is an added advantage.

A positive integrity track record is a compulsory requirement.

Duty Station

The Deputy Project Coordinator will be stationed in Kampala, Uganda.

How to Apply

Interested and qualified candidates should apply by 5th April 2019

Sealed Applications accompanied with updated CVs and Certified Academic Documents
should be addressed to;
The Permanent Secretary,
Ministry of Education and Sports

Should be delivered to
Ministry Registry Plot 9/11 King George VI Way, Embassy House, 4th Floor, Room 1,

Only shortlisted candidates will be contacted

For more information and job application details, see; Ministry of Education and Sports Deputy Project Coordinator - Jobs in Uganda

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