Merq Consultancy PLC Administrative Assistant / Cashier Jobs in Ethiopia

Merq Consultancy PLC Administrative Assistant / Cashier Jobs in Ethiopia

Job Id: 199623

Category: Accounting and Finance, Admin, Secretarial and Clerical
Location: Addis Ababa
Career Level: Mid Level ( 2+ - 5 years experience)
Salary:

Job Description

Introduction:

MERQ Consultancy is a private consultancy firm that aspires to be a leading Monitoring, Evaluation, Research and Quality Improvement firm with national, continental and global impacts on the health of people.

One of the options to reach more people and create the platform for learning is a fully functional website. Cognizant of this, MERQ is desirous of upgrading its existing website so it can have a more functional and more interactive website that provides a host of options to accomplish its mission.

We are seeking to hire an experienced, highly motivated individual with proven technical capabilities to perform the intended website design as per the below specification,

Job Summary

Be responsible for the overall office management and secretarial work of MERQ; ensures that al correspondences, minutes and other documents are maintained properly both in hard and electronic copies; supervises and evaluates the performance of staff under his/her supervision and handling cash, store and related duties

Duties and Responsibilities

Answer and direct phone call.

Organize, compile, update company personnel records and documentation

Organize and schedule meetings and appointments

Maintain contact lists

Produce and distribute correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Book travel arrangements

Maintains petty cash

Submit and reconcile petty cash expense reports

Provide general support to visitors

Deposit cash/check recipes on daily bases

Provide information by answering questions and requests

Handle multiple projects

Declares VAT per monthly

Ensure operation of equipment by completing preventive maintenance requirements;

calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Contribute to team effort by accomplishing related results as needed

Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Book conference calls, rooms, taxis, couriers, hotels etc.

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Coordinate office procedures

Reply to email, telephone or face to face enquiries

Maintain up-to-date employee holiday records

Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off

Help in payroll management, preparation and payment

Answer employees’ questions and provide requested information

Maintain schedule and coordinate calendar activities

Assist recruiters in posting job ads on careers pages and processing received resumes

Takes care of all cash-related matters such as petty cash, paying salaries,

Records cheque payments in payment vouchers after checking that all the documents are properly presented and the payment is checked and authorized.

Prepares cheques and submits them to signatories along with supporting documents.

Makes sure that all payment documents have all necessary supporting papers and submits them for posting.

Job Requirements

Diploma or BA degree in Accounting

3 /0 years of proven experience for BA/BSc degree and Diploma holders respectively

Communication and facilitation, Computer application Skills

How to Apply

Interested applicants who fulfill the above criteria are invited to submit CV along with non-returnable credential within Seven (7) days to MERQ Consultancy PLC through email: hr.merqplc@gmail.com

Please specify the position you are applying for on the subject line as "Administrative Assistant /Cashier” position

Merq Consultancy PLC Administrative Assistant / Cashier Jobs in Ethiopia