Mercy-USA for Aid and Development Vacancies in Kenya
Mercy-USA for Aid and Development Grants Compliance Consultancy Vacancies in Kenya
IntroductionMercy-USA for Aid and Development seeks to hire a Consultant/Consultancy firm to carry out a continuous assessment, review, and monitoring of the implementation of its various programs to ensure donor requirements and specific project targets are complied with. The consultant will report directly to the Mercy-USA Regional Director, but will be working in close consultation and collaboration with the Head of Finance and Administration (HOFA) and Head of Programs (HOP) and all the relevant Program and program support staff.
Responsibilities
Develop a quarterly work plan to be approved by Mercy USA management
Undertake activities to ensure donor compliance is achieved including implementation of previous audit recommendations
Develops, initiates, maintains, and updates policies and procedures for the general operation of the Program and its related activities.
Develops and periodically updates Standards operating procedures to ensure relevance in providing guidance to management and employees.
Acts as an independent review and evaluation body to ensure that compliance Issues/concerns within the organization are being appropriately evaluated, investigated and resolved.
Provide technical guidance and support in setting up systems to monitor adherence to financial and procurement standard operating procedures
Support to ensure grants’ funds are disbursed and accounted for in line with donor agreements and Mercy USA internal policies and procedures
Provide technical support and put a system in place to ensure effective cash flow tracking including, pre-financing, timely and accurate payment requests and tracking outstanding amounts due from donors.
Put a mechanism in place to track, document and disseminate donor reporting trends, quality assurance issues and feedback from donors
Support contract management capacity development through inception workshops, coaching, mentoring, online training and other support as required
To ensure there is a system in place to regular monitoring and management reports against key indicators, taking appropriate action where necessary including flagging risks for appropriate management action.
Guidance on and review of narrative and financial reports to ensure quality assurance before submission to donors.
Technical guidance and support in preparing for and managing donor audits including liaison with auditors and negotiating contested findings
where appropriate.
Give guidance on archiving procedures to ensure all required expenditure support documentation is properly maintained and availed when required.
Review all existing policies to ensure they comply with donor requirements and give recommendations where applicable
Qualifications
Minimum undergraduate degree with professional qualification in Accounting, Finance, and or Auditing with membership to a professional body
A minimum of 5 years working experience in a humanitarian programs setting
At least three years of hands on experience in conducting internal/external audits and or capacity assessments of humanitarian assistance projects and an experienced team-leader in such is essential.
Good working knowledge of accounting systems like Quick books and excellent skills in Excel and other MS-Office tools is necessary.
Working experience with projects implemented through funding from USAID and familiarity with USAID and other major donors’ funding regulations.
Knowledge of and familiarity with different qualitative and quantitative monitoring and evaluation tools and techniques.
Working experience with projects dealing with Nutrition, Health, WASH, Livelihoods, and Food security will be an added advantage
Experience in the use of participatory appraisal techniques in data collection.
Ability to assess/review critically the project activities and results.
Strong presentation and reporting skills.
Knowledge of Somali language is a plus.
Experience working with USAID funded projects and familiar with USAID protocol, procedures and policies. The consultant is expected to submit a detailed proposal. The proposal should be divided into two separate sections;
A technical and Financial sections for review by Mercy USA. The financial section should include a clear breakdown of all expected costs; consultant fee, travels, and other costs
How to apply
Interested candidates should send their resume by 5th November, 2017
hr.eaprogram@mercyusa.org
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