Mercy Corps Logistics Officer Jobs in Uganda

Mercy Corps has been operating in Uganda since 2006 and directly implements programs in the northern Districts of Pader, Agago, Kitgum, Lamwo, Kaabong, Kotido, and Abim with funding from USAID’s, Food for Peace (FFP), United States Department of Agriculture (USDA), Conflict Management & Mitigation (CMM), as well as Private Donations.

Over the past year Mercy Corps Uganda has experienced significant growth that has resulted in the expansion into new districts and the development of more innovative alliances with international and national NGOs.

Working in transitional environments, Mercy Corps is working in two regions of northern Uganda. Previously assisting IDPs and integrating well-targeted short-term humanitarian assistance, the country program is moving towards larger longer term programs that facilitate market-based approaches within a wide range of activities (livelihoods, peace building, agriculture, water and sanitation, health and nutrition, and economic development) Mercy Corps takes a very integrated approach to ensure the greatest and most sustainable impact.

Responsibilities

Under the guidance and supervision of the Head of Office, the following functions are performed:

Asset Management

Maintain the asset records for the Kotido office and liaise with Kampala for a centralized Assets inventory of all MC Uganda offices

Ensure all the items bought that falls under Asset category according to MC Policies are properly registered on the Asset Register with all the required information

Maintain the softcopy of the Asset Register for Kotido Office

Liaise with Pader, Kampala and/or any other offices on the Assets Management, movement and monitor if the register is properly maintained and it matches with the softcopy.

Every six months review and physically crosscheck the Asset Register with the assets to ensure the asset tags are available on the assets and update the assets condition – depreciation if applicable.

Fleet management:

Ensure that all vehicles are safe and road-worthy. Ensure that all vehicles have proper on-board vehicle documentation. Maintain administrative vehicle files for each vehicle.

Continuous tracking of vehicle log-sheets; responsible for monthly compilation of fuel consumptions.

With the Head Driver, schedule vehicle use to meet programmatic and operational needs.

Maintain vehicle movement board daily. Oversee and ensure proper use of the vehicles.

Oversee fuel consumption purchase and tracking including coordination with gas station(s)

Organize cleaning of vehicles.

Organize regular service schedules for vehicles and maintain service schedule files.

Ensure major repairs are done in a timely manner.

Track vehicle expenses in accordance with the respective procurement policy.

File Monthly Vehicle Consumables sheet for each vehicle separately.

Order and maintain stock of spare parts and consumables.

Manage drivers’ leave schedules ensuring smooth operation of the fleet.

Coordinate with Human Resources to ensure proper tracking of drivers/Guards HR files.

Ensure drivers are licensed and trained. Participate in hiring and disciplinary measures for drivers.

Coordinate with drivers to ensure regular vehicle communications is in place.

Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc.

As security focal point, coordinate with District Security officers; organize levies as needed for field trips.

Ensure that security incident reports are completed and filed including all vehicles’ related incidents).

Ensure that accident reports are completed and filed. · Responsible for oversight of vehicle rentals including tracking of leases and payments.

Others

Overall responsibility for the Kotido Logistics department

Ensure that the warehouse office’s training needs is identified and their capacity is built.

Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps.

Perform other tasks as requested and needed by Mercy Corps Operations in Kotido

Qualifications

At least 3 years experience in Logistics and Procurement Management, preferably in an international NGOs.

Bachelors Degree in Logistics and Procurement, Supply chain managements or a closely related field

Ability to interact effectively with international and national personnel, adaptability to unanticipated circumstances,

Microsoft Office specifically excel and computer skills, experience with using email.

Excellent English oral and written skills,

Proven ability to solve problems independently without supervision

Success Factors:

A clear understanding of Logistics, Procurement, Warehousing and Assets management ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.

The ability to interact effectively with international and national staff members is required.

A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of program activities is necessary.

How to Apply

Applications: Submit your application through email to ug-mcjobs@mercycorps.org addressed to the Senior HR and Legal Manager, Mercy
Corps Uganda.

Include a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates. Deadline for Submission:

Close of business on Monday, 27th August, 2018. Subject of email should include the position you are applying for. Only short-listed candidates will be contacted by Mercy Corps.

Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply.

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