Mercy Corps Finance Manager Jobs in Uganda

Mercy Corps Finance Manager Jobs in Uganda

Closing date: 25 Apr 2019

About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

General Position Summary:

Working in the Finance Department under the direction of Finance Director, the Finance Manager is responsible for daily office operations in country office and field offices.

He/she is responsible for review and/or approval of transactions, according to the Approval Authority Matrix; ensuring that all transactions are allowable, reasonable and allowable, in line with Mercy Corps policies, donor regulations, GAAP and applicable country laws and that they are correctly coded.

The Finance Manager will do regular field visits, facilitate audits, and coordinate weekly and monthly financial reporting, support, supervising and coaching all Senior Finance Officers and Finance Coordinators, monitor cash projections and cash management, updating and tracking all assets and Finance files.

Support and track contracts payments, leases, fixed assets and procurements of all office. It is critical that Finance Manager travels to the field one week per month and ensures Senior Finance Officers based in Kampala also travel one week per month.

Essential Job Functions:

Supervision of Finance Coordinators, Senior Finance Officers, and Roving Finance Officer.

Coordination of the financial reporting processes, ensuring that all data is accurate, complete, and entered within set deadlines.

Perform cost allocations on a monthly basis, and ensure monthly closing procedures are properly done, and on time.

Review payments, journals, purchase orders and contracts in line with the Approval Authority Matrix. All transactions must meet donor regulations, Mercy Corps policies and applicable country laws, and must be properly coded according to the MC chart of accounts.

Provide planned technical support, back stopping, coaching and training to all Finance staff under his/her supervision.

Make sure all transactions are properly entered in to the accounting software/field connection/Navigator, review and ensure weekly posting is done.

Provide financial review for advances, purchase requests, quotation analysis, purchase orders, expense report, payment requests and other field transactions within his/her limit per the AAM.

Coordinate and prepare weekly and monthly cash requirements for all offices, submit and make sure sufficient cash is available in all offices and monitor its use. Make sure also there is no excess cash.

Review and import month end payroll for posting and ensure all severances and pensions updated periodically and reconciled with the ledger and individual staff.

Review monthly balance sheet reconciliations.

Ensure all cash, bank and advances are reconciled with cash counts, bank statements and outstanding advances and ledger.

Ensure monthly NSSF, income tax, withholding tax, VAT and other taxes are withheld, paid on time and reported accordingly.

Review and submit monthly, quarterly and annual financial report packages to HQ.

Review all offices time sheet summaries and individual staff timesheets, update payroll for allocation and file for payroll recording every month.

Filing of tax returns with URA and NSSF as per applicable country laws.

Review the national staff payroll and compute monthly taxes for expatriate staff.

Support, manage and facilitate internal and external audits.

Ensures that he/she travels to filed locations once per month and ensures that Senior Finance Officers travel to the field one week per month. This is critical part of the role and cannot be compromises.

Any other tasks

to be assigned by the supervisor.

Finance & Compliance Management

Ensure compliance with donor and Mercy Corps regulations related to food security programming.

Security

Ensure compliance with security procedures and policies as determined by country leadership.

Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Program Participants

Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects

Supervisory Responsibility: Senior Finance Officers, Finance Coordinators under her/his supervision.

Accountability:

Reports Directly to: Finance Director

Works Directly With: CoP, DCoP, Senior Managers, all finance team/staff, program heads, Support Heads (Operations, Logistics & Human resources) and other MC staff.

Ethics and Integrity
All Mercy Corps staff are expected to behave ethically and demonstrate highest integrity in their professional and personal life.

Mercy Corps has zero tolerance to any form of fraud, corruption, abuse, harassment or exploitation. Any breach of our policies or misconduct will lead to disciplinary action or may lead to termination.


Knowledge and Experience:

Degree in Accounting or Finance with a professional qualification in either CPA or ACCA. A Master’s degree would be an added advantage.

8+years’ experience in grants and financial management and accounting and 3+year’s supervisory experience.

Good understanding of USAID, DFID, SIDA, ECHO guidelines is a must

Strong management Skills, Technical & Supervisory Skills and experience required.

Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.

Adequate understanding of donor rules and regulations is required.

International NGO/PVO experience required.

Demonstrated experience and skill with financial reports preparation and presentation and proven ability to translate technical financial data into informative reports.

Advanced computer skills in MS Office programs, particularly Excel and accounting software experience.

Excellent oral and written English skills
Willing to travel regularly to Mercy Corps and sub grantees field offices and project sites approximately 25%.

Success Factors:

An ability to support programmatic objectives with timely and meaningful financial information is essential. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.

An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.

Mercy Corps team members represent the agency both during and outside work hours. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all locations.

How to apply: Submit your application through email to ug-mcjobs@mercycorps.org addressed to the Human Resource Director, Mercy Corps Uganda. Include a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates.

Deadline for Submission: Close of business on Thursday, 25th April, 2019. Subject of email should include the position you are applying for. Only short-listed candidates will be contacted by Mercy Corps.

Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply.