Mennonite Economic Development Associates Finance & Procurement Officer Jobs in Kenya

Mennonite Economic Development Associates Finance & Procurement Officer Jobs in Kenya

MEDA is looking for a Finance and Procurement Officer (FPO) to assist the Finance and Administration Director in managing the day-to-day financial operations within the organization.

Key Responsibilities:

Cash and Vendor management

Prepare monthly cash need to inform Cash request.

Review of procurement documents to ensure appropriate bidding, invoices, delivery notes before payment.

Prepare payment vouchers and cheques for approved payments.

Verify petty cash expenses and support documents from all MEDA site offices.

Maintain a vendor register and associated MOUs.

Maintain contract register.

Procurement

Act as the secretary to the procurement committee
Convene all procurement committee meetings.

Procurement of office requirements - Ensure procurement policies and procedures are adhered to for all purchases made.

Procurement documentation – In conjunction with the members of the procurement committee, raise request for quotation, prepare bid analysis and prepare minutes to the procurement committee meetings.

Raise local purchase orders and service contracts for all awarded job.

Asset and Inventory Management

Maintain accurate records for all the fixed assets / inventory monthly.

Prepare monthly depreciation schedule.

Conduct quarterly asset verification exercise.

Review office inventory records before replenishment avoid pilferage or wastage.

Review vehicle fuel monthly usage and recommend for card top-up.

Staff advances Management

Review all staff travel advances and reimbursements.

Review staff travel expense reports with a kin eye on authenticity of receipts and expense approvals.

Ensure timely payment of staff advances and claims.

Reconcile staff advances accounts.

Other duties

Assist in preparing financial reports.

Assist with collecting financial information for the monthly, quarterly, and annual

Assist with the implementation of the audit plan & ensure all documents are in order.

Support the finance team members when absent, as may be delegated from time to time in writing; performing reconciliations, reviewing internal finance documents, making internal control recommendations, and closing matters as needed.

Implementing internal controls & policies to comply with donor & GOK requirements

Assist in sub-grantees management process; budget

reviews, financial reporting, capacity assessment, capacity building, audit, funding and ensuring compliance to internal policies, Government of Kenya laws, MEDA and donor regulations.

Any other duties and/or requirements as assigned

Job Requirements for All Staff:

Organizational Policies and Procedures

Ensure and adhere to all MEDA management, professional, finance, audit, legal, human capital, security, corporate and other policies as required

Prepare quarterly and other required internal reports and planning documents

Complete and participate in all training as required

Organizational Culture

Appreciation, understanding and commitment to MEDA’s mission, creating business solutions to poverty

Demonstrate MEDA’s Core Performance Values: Collaboration, Respect, Entrepreneurship and Accountability

Image and Engagement

Adherence and demonstration of MEDA image according to MEDA values

Comply with board approved brand strategy

Promote MEDA thorough speaking engagements, media appearances and convention as require

Position Qualifications:

University degree in Accounting or business related field.

CPA certification-At least CPA2

At least 3 years of experience working at a similar role, preferably within a donor funded project/organization. Advanced use of MS office packages, and database management tools.

Demonstrated experience working with different accounting software, and ability to learn quickly on the job.

Communication: Fluency in written and spoken English and Swahili

Additional Qualifications:

Appreciation and support of MEDA’s mission, vision, and values

Understanding and appreciation of business principles, international development and MEDA’s approach of creating business solutions to poverty

Ability to use technology in day-to-day task execution.

How to Apply

For more information and job application details, see; Mennonite Economic Development Associates Finance & Procurement Officer Jobs in Kenya

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