Medecins Sans Frontieres EAA Association Coordinator Jobs in Kenya

Medecins Sans Frontieres EAA Association Coordinator Jobs in Kenya

Introduction

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF assists people based only on need and irrespective of race, religion, gender or political affiliation.

MSF East Africa (EAA) is an association of MSF established with an aim of improving participation of its members in the greater MSF movement and in the Eastern Africa home societies. EAA received official recognition by the International General Assembly in December 2011 of MSF EAA as an Associative entity within its movement.

Our area of focus is primarily the Eastern Africa region of Somalia, Ethiopia, Eritrea, Djibouti, South Sudan, Sudan, Uganda, Rwanda, Burundi, Tanzania and Kenya but membership is open to anyone around the world. MSF Eastern Africa is a Section, approved by MSF IGA in November 2020 and is the new regional MSF entity in the Eastern Africa (EA) region.

Purpose/Objective of the position

The Association Coordinator is responsible for all association matters and works closely with the MSF EA board to encourage leadership and cultivate a strong, vibrant and well- informed membership, the membership and other MSF associations.

To achieve the purpose of MSF Eastern Africa Association, the Association Coordinator will be the link between the EAA membership, the EA Board, EA executive and MSF operations within the Eastern Africa region, other MSF Associations and the MSF movement.

The Association Coordinator also has a coordinating role to encourage and work with the MSF EA Management Team (MT), to leverage abilities, experience, knowledge and ideas of members and volunteers.

Key Tasks

Associative Activities

Regional Associative Activities and Associative Focal Persons Network

Develop, review and ensure implementation of the MSF EAA Association Annual Plan in collaboration with the MSF EAA President and the Board. Facilitate membership input into the annual plan through Associative Focal Persons;

Coordinate and support implementation of intersectional FADs in the Eastern African countries with MSF presence, in collaboration with the Operational Centre Associative Coordinators. This includes regular communication with the field missions on associative issues and participation at FADs and attending in person as required.

Ensure the representation of MSF EAA in the Field Associative Debates (FADs) including facilitating board and member presence in conjunction with board assistant, country focal persons and country MSF missions.

Strengthen and coordinate development of the EAA associative focal persons network; ensure that each country has a country focal person, project focal persons. Assist member countries in recruitment process, conduct induction, training and capacity building and continuous support, info sharing etc.

Organize and support MSF EAA events throughout the region where MSF EAA operates. Receive activity proposals from AFPs, review, edit as per association priorities and budget, engage with missions for collaboration.

Support the content development, information material and resource needs including the related event logistics ; including Mini GAs, Post GA-Pre IGA, End Year Events with close collaboration with country responsible board members and AFPs.
Develop, plan and Execute the Annual EAA Café/Intersectional debate on relevant topics in the movement.

Conduct regional visits to priority countries and offer support to members, stimulate ALF, engage with HOMs towards ALF and any board priorities.

General Assembly (GA)

Coordinate the development, planning and execution of the General Assembly including budget in close consultation with the board and board assistant

Logistics: venue, catering, audio-visual, materials, contracts etc.

Develop the agenda together with the MSF EA Board GA committee

Responsible for travel arrangements including reservations, visas etc. for association members and guests, with support of board assistant.

Responsible for GA documentation and reporting:

Compiles all reports from the board, AFPs and compiles the GA report.

Take responsibility on the reporting of the GA (including writing of GA minutes), filing of returns in cooperation with the board assistant.

Ensures adequate reporting of the GA (including writing of GA minutes) filing of statutory returns in cooperation with the board assistant.

Facilitation of Associative Events

Membership:

Recruit new members and retain an active database of old members.

Process membership application forms, lists, approval process and implement EAA membership procedures and ensure timely transfer of membership fees and information transfer for data entry and validate EAA member admission into the closed Facebook group and member platforms. Keep record of membership and subscriptions of all active members, ensuring that contributions are received and accounted for fully based on the Financial & administrative procedures.

Coordinate membership fee payment verification with the focal points across the region, cross check with the bank and update the system accordingly.

Responsible for membership fee payments statement verification with the Board treasurer and the bank.

Support members and communication with the members, focal points, MSF EAS Board and the MSF International Office.

Plan associative meetings with the EAA membership across the region.

Provide support in planning and executing other events on request

Keep the Association and Section offices updated on any concerns and/or experiences of association members and other regional field staff and communicate with the board as necessary.

Database and Website Management:

Verify and process membership application in joining the association.

Manage and maintain EAA membership database with the required up to date membership information.

Manage member database and prepare membership statistics with monthly reporting to the board and Report on any issues related to membership noted from regular analysis.

Oversee the development of associative websites and stimulate discussions on online platforms-Facebook, WhatsApp, slack, souk etc.
Administration of the Association Office

Is responsible for supporting contact persons for all association matters.

Is in charge of the office and carries out administrative tasks in day-to-day business such as checking and answering the emails of the association account and monthly updating of key mailing lists, ensures adequate supplies in the office.

Qualifications and work experience

Undergraduate degree in Business administration, International Relations, Social sciences or other related disciplines

Knowledge of the Eastern Africa Context as well as of global humanitarian affairs

Previous MSF experience in the field, headquarters or the association a pre-requisite.

Strong written and oral communication skills as well as presentation skills.

Understanding of financial procedures and policies of MSF is an added advantage.

At least five years relevant experience to the position with MSF

Specific skills, requirements & competencies

Genuine interest in, understanding of, and commitment to; the humanitarian principles, MSF associative structure, social mission, operations, and challenges of MSF.

Experience in project management, event management and leadership

Able to work in a multi-cultural environment; ability to recognize, respect, learn from and integrate cultural differences

Outstanding time management and organizational skills with the ability to handle large volumes of work, track multiple projects and support multiple groups or activities at any one time

Strong team player with the ability and interpersonal skills to interact and communicate at all levels of MSF

Respect and understanding of confidentiality.

Able to work successfully under pressure within short deadlines; maintaining appropriate priorities, adequate detail, flexibility, and positivity.

Willingness and personal flexibility to travel across the region and beyond with short notices as may be required

Strong communication and presentation skills.

Proactive, highly motivated and responsible, able to work with limited supervision, accountable and honest.

Fluent/proficiency in English and Swahili (reading and writing). French and Arabic are an added advantage.

Computer literacy with excellent MS Office, Outlook, power point and excel with ability to effectively navigate through social media and interactive platforms.

How to Apply

For more information and job application details, see; Medecins Sans Frontieres EAA Association Coordinator Jobs in Kenya

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