Medair Job Openings in South Sudan

Medair Project Support Manager Job Openings in South Sudan

Project Support Manager

Be responsible for the daily running of the base facility in Leer (main office and team accommodation house). Ensure that the living- and work areas are arranged for all Leer staff and short term staff and visitors.

Project Overview

Multi-sector relief programme including: provision of Nutrition Services, Psychosocial Support Services, Hygiene Promotion, Water and Sanitation across fixed and emergency response locations in Leer County. Goal is to assist in reducing morbidity and mortality in vulnerable communities in Leer.

Medair

Medair is a humanitarian organisation inspired and motivated by Christian faith to relieve human suffering in some of the world’s most remote and devastated places.

Workplace

Field based position in Leer, South Sudan. Take a look at Medair’s work in South Sudan.

Starting Date

As soon as possible

Initial Contract Details

Full time, minimum 12 months

Key Activity Areas

Base Management

Meet the logistics related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the logistical aspects of Leer facilities and project sites function efficiently, effectively and with integrity.

Manage the maintenance and quality control of any construction work on Medair Leer Base.

Plan meetings, assist with administrative duties, and general communication with field staff.

Participate and contribute to discussions on base security and liaises with Project Coordinator on a regular basis to ensure security systems are maintained and in good working order.

In conjunction with relevant managers, review, develop and implement systems to improve transparency and to detect and ultimately prevent loss or fraud within finance and logistics.

Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resources.

Staff Management

Manage and oversee the Leer base staff, including recruitment, day-to-day management, staff development and training, appraisal, etc.

Hold regular team meetings with the base staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their work.

Develop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of applicable activities and requirements.

Maintain positive relationships with local authorities, other NGOs and any other stakeholders related to base management, representing Medair and ensuring good co-operation and partnerships.

Project Support Management

Ensure the smooth running of the project base, including line managing staff, to ensure the effective running of the compound and facilities.

Supervise all financial activities to ensure all cash management needs, reporting deadlines, salary payments are timely and internal and external audit requirements are met.

Ensure all internal financial controls are in place and that Medair and donor guidelines are followed.

Supervise HR and support line managers in areas such as recruitment, induction, training, appraisals, disciplinary action, etc.

Ensure all national and international legal requirements relating to employment are adhered to, including contracts, statutory deductions, record keeping, etc.

Ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, storage / warehousing / inventories and transportation.

Work with Project Managers and Project Coordinators in the preparation and development of budgets for support and shared costs.

Manage and track expenditure of the project site budget by ensuring spending is in accordance with time frames and adjusts spending if required.

Works with Field Connect and inputs Fund Codes per guidelines.

Be knowledgeable of specific site security plans and collaborate on security issues.

Field - Team Spiritual Life

Reflect the vision and values of Medair with team members, local staff, beneficiaries, and external contacts.

Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.

Live, work and pray together in our Christian faith-based team settings.

Instigate and contribute to prayer times within internationally recruited staff and HQ teams.

Encouraged to join and

contribute to Medair’s international programmes and HQ prayer network.

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organisational needs.

Qualifications

University degree in relevant subject as Logistics /

Management / Business Administration or equivalent professional / technical qualification.

Languages

Strong working knowledge of English (spoken and written).

Experience / Competencies

Personnel / Project Management experience.

2 years’ experience working in a cross-cultural setting.

Technical understanding of mechanical and communication equipment.

Good numerical and report writing skills.

Attention to detail and problem solving ability.

Strong leadership skills and a supportive management style.

Able to develop and maintain effective relationships with internal and external stakeholders.

Able to oversee multiple tasks, prioritising and delegating as required.

Capacity to work under pressure and to tight deadlines.

Team-player with good communication and inter-personal skills.

Creative, open-minded, flexible, self-learner.

Profiles sought for Internationally Recruited Staff (IRS) roles in the field

Relief experience

Professionals with 12 months or more relevant relief or development experience (Experienced Relief Workers).

Professionals with less than 12 months relevant relief or development experience (New Relief Workers).

Professional

Experienced professionals in a relevant Medair sector of expertise.

Overseas intercultural experience.

Values

Fully committed to the Medair values; to reflect the vision and values of Medair with team members, local staff, and external contacts.

Personal qualities

Able to live and work in a multicultural team under difficult conditions.

Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit.

Availability

Single or married (with no children under 18). If married, your spouse must also apply.

Final selection.

All potential candidates for field positions must successfully complete the Medair Relief & Recovery Orientation Course (ROC). Information, dates and related costs can be found via this link.

Benefits Package provided to all Internationally Recruited Staff (IRS)

Comprehensive briefing at our Swiss Headquarters, as well as an in-country briefing.

Security training for those going to insecure environments.

Accommodation, food, and transportation in-country.

Return flights to and from the country programme (one return flight for every year of service).

Rest and recuperation (R&R) leave (including travel, accommodation, and food).

Annual leave.

Comprehensive medical and emergency rescue insurance, with up to 60 days post-assignment coverage, including debriefing.

Disability insurance.

Specific benefits for Experienced Relief Workers (IRS)

(Applicants with 12 months or more relevant relief or development experience)

Salaries are based on the grade of the position and experience of the position-holder.

Contribution matching programme for retirement savings.

Additional contract benefit allowance for those who commit to longer contracts.

Highly subsidised contribution to Medair ROC travel and accommodation costs.

Specific benefits for New Relief Workers (IRS)

(Applicants with less than 12 months relevant relief or development experience)

USD 300 per month.

As soon as 12 months relief work or its equivalent has been completed, a salary based on the grade of the position and experience of the position-holder, and other experienced relief worker benefits.

Working Conditions

This is a field-based position and working and living conditions may be very different to that previously experienced.

How to apply:

Application Process

Before you apply, please ensure you are fully aware of the:

Medair organisational values.

Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Then to apply, go to http://relief.medair.org/en/jobs/positions/project-support-manager-sds-l... then:

apply for this vacancy (or another position that matches your profile), or

apply for a Medair ROC (where we can try and match your competencies to our vacancy needs).

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.