Médecins Sans Frontières (MSF) Finance/HR Assistant Jobs in Kenya
Médecins Sans Frontières (MSF) Finance/HR Assistant Jobs in Kenya
Job Summary Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
Médecins Sans Frontières (MSF) is an international independent medical humanitarian action-driven organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation. 26 associations, 23 sections, and 16 branch offices make-up the international movement and work in partnership around 6 operational entities.
The successful candidate reports to the Fin/HR Manager.
Objective of the Position:
Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
Responsibilities include, but are not limited to:
Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
Update Social security Tax office employee files in order to meet legal requirements and duties.
Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough
time to arrange a renewal or look for some other alternative.
Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any disparity.
Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
Qualifications & Requirements:
Education
Mandatory: Degree in Human Resources, Finance, Business or administration related studies.
Knowledge & Experience
Essential: previous working experience of at least two years in relevant jobs.
Desirable: experience in MSF or other NGOs in developing countries.
Proficiency in Microsoft Office.
Languages
English, Swahili
Competencies
Results orientation; team player; flexible; commitment to MSF principles and Stress Management skills
Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF and a PIN certificate).
How to Apply
Candidates meeting the above qualifications are requested to submit a motivation letter and an updated Curriculum Vitae as a single file by 5PM , 27th May 2022 mentioning on the subject email line, “Fin/HR Assistant - Homabay Project”, to:
Email: msff-kenya-recruitment@paris.msf.org
Applications must be received by the deadline. Only short-listed candidates will be contacted.
MSF is an equal opportunity Employer and does not charge any application/ recruitment fee.
We will not reply to questions about the position. All necessary information can be found in this vacancy announcement. Female candidates are encouraged to apply.
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