Médecins Sans Frontières Locum Fin/HR Assistant Jobs in Kenya

Médecins Sans Frontières Locum Fin/HR Assistant Jobs in Kenya; MSF France is looking to fill the position of Locum FIN/HR Assistant. The successful candidate reports to the Project Finance/HR Manager.

Main purpose of the Position:

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep strict control over monetary resources.

Tasks & Responsibilities include but not limited to:

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.

• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.

• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.

• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.

• Update Social security Tax office employee files in order to meet legal requirements and duties.

• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.

• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.

• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.

• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.

• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.

• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.

• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

• Management of all personnel flies for MSF National staff on regular basis.

• Update Medical Insurance Cover follow-up & other administrative tasks.

• Support the Admin Manager with recruitment by contacting applicants, booking an appointment for the test, oversee the written test among others and anything else.

• Prepare monthly MSF staff payroll and daily worker payments

• Performance Management

• Support staff induction and on boarding process

• Support Admin Manager for matters concerning learning and development of staff.

Qualifications & Requirements:

Education

· Essential Degree or diploma in Human Resource Management or diploma in Finance or accounting

Essential Experience

· Essential previous working experience of at least two years in relevant jobs.

· Desirable experience in MSF or other NGOs in developing countries

Languages

Fluent in English and Kiswahili

Knowledge

Essential computer literacy (word, excel and internet)

Competencies

· Results

· Teamwork

· Flexibility

· Commitment

· Stress tolerance and management

· Leadership and team management skills

· Able to work with limited supervision

How to Apply

For more information and job application details, see; Médecins Sans Frontières Locum Fin/HR Assistant Jobs in Kenya

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