Médecins du Monde Administrative Coordinator Jobs in Ethiopia

Médecins du Monde Administrative Coordinator Jobs in Ethiopia

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The Administrative Coordinator is responsible for the overall Financial, HR and Administrative Management in the country of operations as per MdM, donors and legal requirements. He/she will lead the financial, HR and administrative department and strengthen it by updating and ensuring adequate implementation of policies, procedures and tools.

Responsibilities:

Financial Management

Ensure that a good quality finance and administration system as per MdM GE standard is in place and maintained.

Supervise the accountancy (accountancy software: WINPACCS) at all locations and be responsible for the monthly closure.

Forecast and monitor actual expenses within the monthly budget control overview according to MdM GE regulations and in line with donor budgets.

Responsible for the yearly accountancy closure in cooperation with HQ

Ensure proper cash flow and liquidities in the mission.

Improve and adapt the accounting and financial monitoring system in line with MdM GE tools and procedures.

Be responsible for preparing donor budgets in cooperation with the project team.

Be responsible for preparing financial reports (interim, final) to donors in a timely manner.

HR Management

Supervise and/or carry out the recruitment processes of national staff.

Lead the staff review process and update of the organigramme of the mission.

Ensure that a standard salary scale and per diem policy is in place and regularly updated.

Ensure that general HR administration proceduresfor national staff are in place and in compliance with the country's labor code and MdM GE standards.

In cooperation with the General Coordinator, oversee that all staff is trained and adheres to the MdM network Code of Conduct, Anti-fraud and Corruption policy, PSEAH policy and other internal rules.

Ensure compliance with all local government taxation and labour law regulations.

Legal and Administrative Management

Ensure compliance with all local legal requirements.

Follow-up on government demands and decrees that have a direct impact on the work of MdM Germany in Ethiopia.

Facilitate the link between MdM Germany and the registration authorities.

Supervise the preparation of the various contracts (rental contracts, service providers...).

Partners Management

Ensure partners compliance with donors’ regulations on financial management, check financial reports.

Ensure proper archive of partners financial documents.

Support and train partners finance focal persons on donor rules and regulations.

Leadership and Team Management

Recruit, supervise and train all administrative staff.

Define training needs and provide guidance on professional development for the administrative staff.

Hierarchical

& Functional links

The Administrative Coordinator reports directly to the General Coordinator in Jijiga/Addis Abeba. S/he manages an admin team of 4 local staff members in Jijiga /Addis Abeba. S/he has the direct communication line with the Programme Administrator in HQ.

Required Qualification

Your professional Profile

Higher education in finance, in business administration or related field,

At least 4 years expierence at a similar position with demonstrable ability to lead a team on a complex environment, including at least 2 years expierence in an INGO

Expierence in working with intitutional donors (e.g. GFFO, BMZ, ECHO),

Expierence in capacity building,

Experience in developing partnerships and working with local partner organizations is an asset,

Knowledge of WINPACCS is a strong asset,

Fluency in English (written and verbaly) is needed

Experience in Ethiopia, knowledge of Amharic an asset

Confident and proficient in the use of MS Office, especially in Excel.

Your personal profile

Capacity to live and work in challenging conditions,

High level of mental and physical resilience and ability to cope with a high level of workload,

Strong leadership, people management and mentoring skills

Excellent organizational and planing capacity.

Strong communication (written and spoken) and interpersonal skills.

Good team work and networking skills.

You are comitted to MdM’s values.

Conditions of employment / What we offer

Starting date: as soon as possible

Length of the contract: 12 months with possibility to extend

Duty station: Jijiga and later Addis Abeba with visits to other field locations.

Salary: according to MdM Germany’s terms and conditions

An exciting and challenging job in an internationally recognised non-profit organisation where you can make a difference.

A collegial and professional team and support from HQ

A creative environment with room for new ideas and possible development in the position
Cooperation with our colleagues in the internationally recognised MdM network

How to Apply

For more information and job application details, see; Médecins du Monde Administrative Coordinator Jobs in Ethiopia

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