Médecins du Monde Administrative and logistics coordinator Jobs in Tanzania

Médecins du Monde Administrative and logistics coordinator Jobs in Tanzania

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

In Tanzania, MdM has been running the first comprehensive harm reduction programme in the country, in a district of Dar es Salaam.

In 2020, the implementation was handed over to the local civil society but MdM continues to support with technical expertise and to coordinate the scale up of these programmes, that are now present in different locations in the country.

MdM is also starting new programmes with a regional approach and is providing technical assistance and support in Burundi and Rwanda.

In 2022, MdM started several sexual and reproductive health interventions, both in Dar es Salaam and Dodoma, and will continue increasing its presence in this sector.

Tasks and Responsibilities:

Under the supervision of the general coordinator, you are responsible for the financial, logistics and HR management for the Tanzanian mission. Together with the general coordinator, you ensure compliance with donor regulations and with the local legal framework.

Your main responsibilities are the following:

Legal framework

Ensure compliance with the formalities required by the government agencies and other local authorities

Prepare the various contracts for human resources and review the contracts established by other departments

Prepare and update the documents retracing all the administrative, financial and human resources procedures of the mission

Liaise with local lawyers and auditors for any legal and fiscal matter

Finance

Support the program teams on administrative, accounting and financial matters and ensure that procedures adhere to MdM policies and donors’ requirements

Manage the cash holdings and the bank account

Oversee the check of all receipts and invoices related to month-end accountancy sent by the administrative officers

Elaborate the budget for new projects, for the annual budget exercise and for the mid-year revised budget exercise

Lead the financial reporting and coordinate donors audits

Conduct regular analysis of the budget and inform duly about relevant deviations, projections and milestones

Prepare on a monthly basis the funds request

Regularly assess the capacity of MdM partners, drafts capacity building plan together with program coordinators

Human resources management

Lead the recruitment procedures

and organize the induction of new employees

Update the HR documents on a yearly basis and whenever a change in the labour law arises and yearly update the salary grid

Prepare the training agenda and plan for the coordination team

Work on the capacity building of the administrative officers

Ensure the application of local legislation concerning the expatriates and their registration

Follow up on the issuing of visas and permits and their renewals

Logistics management

Guarantee that the procurement is in line with MdM and donors’ guidelines and policies

Supervise the coordination of purchases and the stock management

Supervise the coordination of the transport of staff and goods and the regular maintenance of office and vehicles

Supervise the rehabilitation of the buildings

Support and assist field’s technical choices for the various logistics areas (procurement, security, storage etc.)

Conditions of Employment:

Status : Employee

Contract : Fixed-term contract

Duration : 12 months

Starting date: 2 January 2023

Gross monthly salary: 2940 euros

Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required

Expatriation bonus (10% gross salary per month)

Transportation cost, vaccines and visas covered
Guesthouse housing

22.5 RTT (recovery days) per year

5 weeks of paid leaves per year

Health insurance (60% covered by MdM and 40% by the employee)

Insurance (repatriation…)

Teleworking agreement for positions eligible to telework: 110 days/year (2.5 days teleworking on average per week) with a minimum of 1 day per week onsite

Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.

Médecins du Monde promotes trainings and internal mobility

Single posting

Skills and Experience Needed:

Degree in finance, business administration or equivalent

Specific education in humanitarian and development sectors is an added value

Experience in a similar position (experience as logistics manager and/or administrative manager will also be valued)

Experience in human resources and excellent skills in finance

Experience and knowledge of international donor requirements, such as GAC, UN, AFD, SDC, etc.

Languages: English (written and spoken) mandatory

You embrace the core values and support the proactive philosophy of Médecins du Monde


How to Apply

For more information and job application details, see; Médecins du Monde Administrative and logistics coordinator Jobs in Tanzania

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