Mazars Accounts and Admin Assistant Jobs in Uganda

Mazars Accounts and Admin Assistant Jobs in Uganda

Job Details

Role/Purpose

To support the accounting and administration department .

Reporting line

The head of Finance in Accounting and Outsourcing Department

Main Responsibilities

Managing appointments and managing the daily office schedule.

Answering the telephone calls.

Open, sort, distribute incoming correspondence, keeping track of outgoing documents and arranging document cabinets.

Attending and assisting visitors and clients, supporting staff by providing them with relevant information as and when need arises.

Making travel arrangements for staff.

Managing the office and supervising support casual labours.

Accounting tasks, such as preparing requisition forms, cheques, preparing deposits, processing payments on online banking platforms, filing and keeping financial records.

Managing stationery and inventory such as letterheads, bags, envelopes, covers for financial statements and other office supplies. • Managing petty cash and accountability.

Posting expenses and income in QuickBooks and ensuring all payment amounts & records are accurate.

Raising client fee notes (invoices/Request for Payment) and following up on the payments.

Updating the fee log and preparing departmental monitoring reports on a weekly basis.

Getting and maintaining business relationships with suppliers.

Making monthly payments such as water bill, office internet, managing partner’s data and airtime for staff.

Preparing monthly returns (mainly VAT) and filing them per the statutory deadlines.

Maintaining financial databases and

spreadsheets.

Maintain office supplies by checking inventory and order items.

Printing, scanning, binding and photocopying documents.

Assist in resolving any administrative problems.

Any other tasks that contribute to the efficient running of the business.

Requirements

Fresh University graduate in any field.

Person Specifications

Be highly organised with exceptional time management and communication skills

Proficient in computer software programs, such as Microsoft Office applications

Have efficient computer and typing skills

Experience with office equipment such as fax machines, copiers, and scanners

Basic mathematical skills

Basic knowledge of accounting and finance

Ability to communicate effectively with all departments

Ability to use QuickBooks proficiently

Maintaining a good eye for detail

Work efficiently to deadlines

Be flexible and proactive






How to Apply

Interested candidates should send their application letters and CV together with copies of their academic transcripts to the Managing Partner on info@mazars.ug.

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