Maryland Global Initiatives Corporation Zambia Finance and Administration Assistants Jobs

Maryland Global Initiatives Corporation Zambia Finance and Administration Assistants Jobs

The Finance and Administration Assistant (FAA) will manage the day to day finance and administration operations of the provincial office and will perform the following duties:

Finance:

• Maintaining the cash float of provincial office operational funds

• Act as the organization’s known Bank Agent

• Ensure that all staff advances are liquidated and sent to Lusaka timely (after each trip, meeting or training)

• Effect timely payments of allowances to participants attending trainings/meetings

• Ensure that funds meant to support the socio-economic activities under the DREAMS intervention are requested for on time, processed and fully accounted for.

• Ensure that all financial transactions are well documented for future reference and auditing.

Human Resources and Administration:

• Supervise the Drivers and Office Assistant/Cleaner Facilitate timely completion and submission of timesheets, Leave forms and other key documentation to Lusaka Human Resource and Administration.

• Ensure effective management of provincial offices (lease, security, cleaning services, utilities) etc.

Logistics:

• Ensure motor vehicles above 5,000km and those needing repairs are serviced timely

• Prepare the monthly fuel reports and submit to Lusaka accordingly

Procurement:

• Assist in the procurement of local goods and services for the Provincial Office and raising requisitions for payment and ensure the vendors used are on the approved vendors list

• Conduct Lexus searches for all vendors for every transaction

• Ensure that all vendor invoices and receipts are collected and sent to Lusaka

• Manage the inventory/stores at the provincial Office

• Ensure complete documentation and signing for all goods received or dispatched for use by the various departments/beneficiaries.

Qualifications:

• Grade 12 School Certificate

• Diploma in Accounting and Finance / CIMA II / ACCA II or equivalent from a recognized college/university

• Minimum of (3) years’ work experience in Finance and Administration

• Aged between 25 – 35 years

• Computer literate in Excel and Word

• Knowledge in accounting packages such as quick books, sunsytem, pastel etc. will be an added advantage.

Job Education Requirements

Diploma in Accounting and Finance

How to Apply

For more information and job application details, see; Maryland Global Initiatives Corporation Zambia Finance and Administration Assistants Jobs