Management Sciences for Health Director of Finance and Administration, USAID/Nigeria/Strengthening Quality of Care through Primary Health Care Jobs in Nigeria

Management Sciences for Health Director of Finance and Administration, USAID/Nigeria/Strengthening Quality of Care through Primary Health Care Jobs in Nigeria

Overall Responsibilities:

The Director of Finance and Administration (DFA) provides high-level financial management and operations leadership, contract, and grant management support. The DFA ensures that financial and operational functions support the timely and effective implementation of the project’s technical scope of work. They provide counsel to help project leadership ensure that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures. The DFA will liaise with local partners, USAID, and MSH’s headquarters regarding any aspects of program implementation, contractual, risk management, cost share, governance, and all other matters related to finance and administration. The DFA will work with the project leadership team to ensure that all expenditures, payment, procurement, and vehicle management are carried out per USAID and MSH standards and regulations. The DFA provides authoritative leadership on all budget, expenditure monitoring, financial reporting, and contract matters to ensure timely and effective implementation of the program.

The DFA will oversee the financial management for all project activities in Nigeria. This includes oversight of procurement, grants, construction, logistics, accounting and finance, and records. The DFA will manage the contract budget and prepare financial reports for submission to USAID. The DFA will ensure that funds expended are compliant with USG regulations and policies, implement fraud mitigation practices, and ensure systems and processes are implemented effectively to support the implementation of the award. The DFA reports to the Chief of Party (COP), participates in the project leadership team, collaborates with the Technical Directors, and provides direct supervision to Finance and Administration (F&A) staff.

Specific Responsibilities:

Lead program annual budget development process that includes managing the annual work plan, life-of-project and activity budgets and ensuring compliance of program expenditures with approved budgets; ensure the consistency, inclusion and accuracy of costs and that they comply with agreed policy and practices, and work with staff in developing budgets for technical activities as necessary. Revise overall and sub-budgets as needed throughout the work plan year.

Maintain systems for program budget monitoring and tracking that include financial and contractual data. Provide routine pipeline analyses to COP and USAID. Also, provide any ad hoc reports requested by USAID. In addition, perform routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, identifying gaps to ensure efficient and sound project management.

Responsible for coordination of contract management activities. Work with program staff, home office and partners to draft, manage and monitor implementation of contracts. Provide routine progress reports to program management team.

Serves as a local office lead with MSH headquarters for preparation of budgets and budget amendments to be submitted to USAID. Submission to the USAID officer shall be reviewed by the MSH contracts officer or Senior Contracts officer prior to submission.

Monitor adjustments to the annual project budget and corporate fiscal year whenever required.

Manage the development of the Request for Applications; determine appropriate deadlines and scope of work. Collaborate with the Corporate Contract Office in the development and revision of all grant templates.

Participate and be a voting member of the selection committee. Prepare,

present, and negotiate grants; amend as needed.

Document the process by which grantees are selected for awards; notifies applicants and other stakeholders of award decisions.

Conduct pre-award surveys of the grantees and complete capacity building plans and compliance monitoring plans for each grantee.

Oversee compliance with the terms and conditions of the grants. Provide technical assistance to grantees to build their capacity.

Monitor grantees’ compliance with the terms and conditions of the grant and the grantees’ policies and procedures.

Ensure timely submission of administrative and financial reports to the team leader and corporate operations office as required.

Provide administrative supervision to the project specific support staff and is accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching and carrier development support).

In liaison with the project leadership team, coordinate, execute internal/external financial, operations, and program reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations.

Participate in project risk register development and implementation and take proactive steps to mitigate risks within operational functions.

Qualifications

Master’s degree in business administration, finance, accounting or related subject with at least 10+ years of relevant work experience managing, in increasing roles of responsibility, finance, procurement, contracts management, construction, logistics and/or human resource-related matters for international development activities of similar dollar value, and: USAID experience required, Nigeria working experience preferred, and training and capacity-building experience preferred.

Thorough knowledge of USAID financial reporting, administration of Cooperative

Agreements, subgrants, and compliance requirements.

Strong leadership, mentoring, management, planning, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.

Proven leadership and capacity in negotiation and conflict management.

Demonstrated experience of providing technical assistance to organization and conducting trainings.

High levels of diplomacy, conflict management, team building, written and oral communication, and negotiation skills.

Fluency in written and spoken English, and demonstrated capacity to effectively communicate and document, including the writing of quality reports and detailed analysis of strategic information. Fluency in a local language is a distinct advantage.

How to Apply

For more information and job application details, see; Management Sciences for Health Director of Finance and Administration, USAID/Nigeria/Strengthening Quality of Care through Primary Health Care Jobs in Nigeria

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