Malaria Consortium Country Accounts Officer Jobs in Nigeria
Malaria Consortium Country Accounts Officer Jobs in Nigeria
Job PurposeThe Country Accounts Officer will provide a cashier function to the MC Country Office and accounting services of maintaining proper financial records of all transactions in accordance with MC financial procedures.
Scope of Work
The Country Accounts Officer will be responsible for timely posting of all Invoices approved and paid, petty cash management and banking, filing of country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc.
S/he will also ensure orderliness within the finance department.
The Country Accounts officer will deals with all cash receipts and payments as well as advising the Financial Accountant on the arising financial matters and sharing area of concern with suggested solution.
Key Accountabilities
Finance Work (40%)
Prepare monthly reports to the Accountant as set on monthly finance timetable which comprises the following
Bank reconciliation statement including copy of bank statement
Aged list of outstanding Advances and Other ledger balances
Fixed asset register update and Spot Check reports
Authorised Petty Cash Count Certificate and reconciliations
Monthly timesheet update
End of Month Checklist
Making Payments of all meetings, workshop and training participants and consultants
Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
Advising the Accountant on the arising financial matters and sharing areas of concern with suggested solutions
Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock-outs occurs.
Suppliers Invoice (25%)
Receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
Review and post all invoices onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorised personnel
Prepare all payments – cash, cheque, bank transfers and obtain approval from the authorised personnel
Post payments onto PSF general ledger ensuring the accuracy of all the required codes
Operations Related Work (25%)
Be responsible for issuing travel and activity advances to project managers, consultants and/or any other staff travels, including reconciliation of the same on return
In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team
In -charge of collating timesheets of all MC Nigeria staff
Petty Cash (10%)
In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorised personnel.
Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy manner
Count Petty Cash on a minimum of a monthly basis with the Accountant
Post all petty cash invoices and vouchers into the General Ledger with accurate codes.
Person specification
Qualifications and experience
Essential
HND or Bachelors in Accounting
Minimum of
3 years’ experience in a finance team, with at least one year in an Accounts Officer position
Desirable
Experience in working in INGO an added advantage
Member of Accounting Professional body is an added advantage
Work-based skills and competencies
Essential
Excellent interpersonal and communication skills
Knowledge of NGO donors and their financial reporting requirements
Excellent computer skills with high proficiency in Microsoft excel
Good analytical and reporting skills
Strong ability to be able to manage and prioritise multiple tasks
Willingness to learn at all times
Working knowledge of accounting software is an added advantage
Trustworthiness, Stress tolerance and operational decision-making skills is an added advantage
Core Competencies
Delivering Results
LEVEL A - Focuses on delivering contribution to Malaria Consortium and achieving own objectives
Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations
Strong self-management of time and effort
Checks own work to ensure quality
Analysis and use of information:
LEVEL A - Gathers information and identifies problems effectively
Interprets basic written information
Attentive to detail
Follows guidelines to identify issues
Recognises problems within their remit
Flexibility/ adaptability
LEVEL B - Remains professional under external pressure
Able to adapt to changing situations effortlessly
Remains constructive and positive under stress and able to tolerate difficult situations and environments
Plans, prioritises and performs tasks well under pressure
Learns from own successes / mistakes
Living the values:
LEVEL B - Promotes Malaria Consortium values amongst peers
Shows a readiness to promote Malaria Consortium’s values amongst peers
Promotes ethical and professional behaviour in line with Malaria Consortium’s values
Strategic planning and thinking and sector awareness
LEVEL A - Manages own workload effectively
Plans and manages own workload effectively
Is familiar with Malaria Consortium’s mission and current strategic plan
Understands own contribution to Malaria Consortium’s objectives
Application Closing Date
24th July, 2020.
How to Apply
For more information and job application details, see; Malaria Consortium Country Accounts Officer Jobs in Nigeria
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