Makueni County Public Service Board Secretary/Administrative Assistant Jobs in Kenya

Makueni County Public Service Board Secretary/Administrative Assistant Jobs in Kenya

Duties and Responsibilities

Reporting to the HR/administration officer, the duties and responsibilities of the secretary/administrative assistant will be to:

Handling office communications (telephone, emails, etc) and appointments;

Receiving and assisting Visitors;

Transfer external calls and correspondences to respective offices;

Typing correspondences;

Taking minutes in meeting as and when required;

Ordering and maintaining stationery and other office supplies;

Ensure security of records and documents;

Receiving and dispatching of mails and documents;

Provide general office management and clerical support;

Establish and maintain a proper filing and information keeping system;

Ensure that queries from the public and customers are responded to appropriately and in a timely manner;

Coordinate internal and external meetings;

Ensure cleanliness of offices;

Issue stationery and other office supplies including maintaining accurate records of printing and photocopying activities;

Provide secretarial services during team meetings;

Perform any other duties as may be assigned from time to time by the supervisor.

Requirements for Appointment

Be a Kenyan citizen;

Diploma in Secretarial Studies from KNEC or equivalent qualifications from a recognized institution ;
Or

Business Education single and

group certificates from KNEC in the following subjects;

Typewriting III (50 WPM)/computerized document processing III

Short hand II (80 WPM)

Business English II/Communications I

Office practice II

Secretarial duties II

Commerce II

Office Management III/Office administration and Management III

Certificate in computer applications from a recognized institution and knowledge in basic computer programmes such as word, excel and use of internet

A minimum of three (3) years of experience in general office management

Strong interpersonal and communication skills

Satisfy the requirements of chapter six of the constitution of Kenya 2010

How to Apply

For more information and job application details, see; Makueni County Public Service Board Secretary/Administrative Assistant Jobs in Kenya


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