Makerere University Walter Reed Project Clinic Administrative Assistant Jobs in Uganda

Makerere University Walter Reed Project Clinic Administrative Assistant Jobs in Uganda

Position Number: MUWRP/01/11/2022

Position Title: Clinic Administrative Assistant (2) positions

Position Location: Mukono General Hospital.

Contract Tenure: 6 months with a possibility of extension subject to availability of funding.

Position Summary

The candidate will serve as a Clinic Administrative Assistant at MUWRP for a Clinical trial at Mukono General Hospital.

Key Duties and Responsibilities

Protocol Related Activities

Schedule appointment for Volunteers using the clinic calendar.

Ushers in volunteers and directs them to the relevant medical personnel.

Handles requisitions, reimbursements and accountability of volunteer’s stipend.

Escorts volunteers to their homes after vaccination

Timely receipt and tracking of laboratory results and follow up on any delays

Maintain and update participants’ data bases.

Handle clinic department related purchase and cash requisitions and accountability for Volunteers’ reimbursement

Logistics

Ensure that all supplies needed for protocol related activities are readily available for clinic activities.

Work with logistics team to ensure timely delivery of supplies to the clinic

Identify suppliers of goods required together with the logistics Officer and negotiate cost effective arrangements to deliver supplies.

Maintain, monitor and update inventory of clinic Assets

Make Requisitions for Clinic supplies

Office Administration

Ensure clinic staff adequately account for their time as per their assigned roles and responsibilities.

Participate in orientation of new clinic staff

Work with Administration to organize and coordinate clinic trainings and workshops.

Coordinate meeting arrangement, conference calls for the clinic team.

Prepare minutes and follow up on action items

Required Education and Knowledge and Experience

Bachelor of Arts in Social Sciences or any humanities degree.

At

least two years’ experience in front desk administration

Previous work in a research environment is added advantage

Personal Attributes

Highly organized, detail-oriented and self-motivated.

Ability to handle multiple tasks simultaneously.

Ability to maintain a high level of confidentiality.

Ability to work on own initiative.

Ability to professionally communicate in writing, verbally or other means deemed appropriate.

Good interpersonal/communication skills

Fluency in verbal and written English and Luganda

Supervisory Controls

The individual will serve under the immediate supervision of the Research Manager / Designee.

Physical ability: The ability to travel within the work site and field stations.

How to Apply

All qualified candidates are encouraged to apply online by submitting an application letter,
resume, copies of academic certificates in a 1 PDF or word document, including three
referees (who are not relatives) and one of which should be your current supervisor. Indicate
their day time telephone contacts and email addresses.

Deadline for Application is 3rd December 2022.

Any form of canvassing will lead to
disqualification

Only shortlisted candidates will be contacted.

For more information and job application details, see: Makerere University Walter Reed Project Clinic Administrative Assistant Jobs in Uganda

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