Makerere University Joint AIDS Program Administrative Assistant Jobs in Uganda
Makerere University Joint AIDS Program Administrative Assistant Jobs in Uganda
Makerere University Joint AIDS Program (MJAP) is a private-not-for profit Company under Makerere
University. MJAP works to build partnerships and strengthen health systems to optimally respond to
HIV/AIDS, TB, Non-communicable diseases (NCDs) and other diseases of public health importance in
Africa.
MJAP in partnership with the National Tuberculosis Reference Laboratory (NTRL) is implementing the Strengthening of use of Connectivity Solutions for TB Diagnostic Instrument Networks in Uganda. In that regard, we are looking for competent, passionate and dynamic individuals to fill the following positions: Administrative Assistant.
Role Definition:
Plan and provide administrative, finance and logistical services that will enable staff
deliver program activities in line with the NTRL annual work plan.
Key result areas
Monitor the implementation of work plans and budget utilization at NTRL according to NTRL’s
annual plan and budget
Safeguard and monitor the utilization of NTRL’s equipment and assets by offering security and preventive mechanical maintenance
Implement strategies for monitoring payments, evaluating petty cash requests and prepare financial statements to account for office fund in line with the financial management procedures
Develop and implement strategies for providing welfare services and other Human resource needs at NTRL area in line with the Human resource policies and procedures.
Liaise with the relevant departments to coordinate the logistical and administrative support such as budgets, schedules, confirmations, attendance etc.
Monitor the performance of drivers and ensure that they are performing according to NTRL’s rules
and regulations.
Take documentation of meetings, including taking minutes, follow up actions, and support
disseminating outcomes to the relevant stakeholders.
Prepare reports and accountabilities for all expenditures in the
office; before any other requisitions are made.
Maintain a clean and safe working environment at NTRL premises.
Person specifications:
A Bachelor’s degree in Finance, Management, Social sciences, Office management, or Business
Administration, or related field.
A Post graduate diploma in any managerial course is an added advantage.
At least 4 years’ of relevant working experience preferably in a Non-Governmental Organisation.
Excellent organizational and office management skills.
Excellent digital skills and ability to navigate information technology such as online communication platforms; various packages such as word, excel, PowerPoint, outlook express etc.
Great communication and interpersonal skills.
How to Apply
Interested and qualified candidates should apply via the email below and submit their cover letters, a detailed curriculum vita and copies of relevant academic documents to:
hr@mjap.mak.ac.ug addressed to; The Human Resource Manager, Makerere University Joint AIDS Program (MJAP), not later than 12th April 2022 at 5:00pm.
The Application letter, CV and certificates be attached as one document; and should not exceed 5 MB.
MJAP does not charge a recruitment fee or any other fees at any stage of the recruitment process.
MJAP is proud to be an Equal Employment Opportunity employer. We value and seek diversity in our workforce.
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