Makerere Joint AIDS Program Finance and Administrative Assistant Jobs in Uganda

Makerere Joint AIDS Program Finance and Administrative Assistant Jobs in Uganda

Job Summary:

Working closely with Finance Officer, the Finance and Administrative Assistant will support in
implementing the overall accounting, reporting, processing payments and financial control systems for the project.

Roles and Responsibilities

Support in the preparation/ development of field monthly financial reports which includes sun
systems postings bank reconciliations journal entries preparation personal advances balance
reports grand summary sheets supporting payment vouchers petty cash journal and
summarized expenditure etc. Ensure expenses are in accordance with U.S. government
regulations (expenses are reasonable allowable and allocable)

Timely preparation and processing of payments by ensuring that all payments are reasonable
allowable allocable to the project. This includes liaising with procurement to ensure that all
payments are adequately supported.

Review of Mobile Money payments against Mobile Money Registration forms, Participant
registrations / attendance forms, Approved Activity Request (AAR), Travel Activity Budget and all
related support documentation from the project implementing teams. Supporting the finance
team in jinja in proper filing, scanning of documents both in hard and soft copy while managing
filing system for record and control of key documents.

The finance and administration assistant will be responsible for receiving, reviewing all the staff claims and accountability before they are submitted to the senior finance officer for approval.

Ensures that any cases of fraud, deceit, scams, financial discrepancies, or errors are promptly reported and dealt with accordingly.

Provide logistical support and back-up in the planning of meetings and workshops in and around
jinja district.

Review of all invoices from the procurement department to ensure they are complete and well
supported before they are submitted to the senior finance officer or the finance manager for
further processing.

The Finance and administrative assistant will be responsible for ensuring all the activity request from the different program teams are fully coded

and accurate before they are submitted to the senior finance officer or the finance manager for approval.

The person will work closely with the administrative assistant to ensure that support staff and team such as cleaners and Security guards are working well to achieve the desired target.
Perform work-related errands as requested and assigned by the supervisor.

Qualifications, job requirements and Competencies

A Bachelor’s degree in B.COM, Accounting & Finance, Business Administration, or its equivalent

Level II qualification in professional course (CPA, ACCA or CIPS) is an added advantage.

A minimum of 2 years’ experience in office management and administration

Knowledge of Sun Systems, Navision or Quick Books Accounting software will be an added
advantage.

Knowledge of logistical operations is an added advantage.

Previous experience with online banking platforms especially BEYONIC is an added advantage.

Excellent customer care and public relations.

Excellent customer care and interpersonal relations

Ability to work within a team environment.

Computer skills including MS Office or equivalent and use of internet or email.

Excellent skills in work management and prioritizing, verbal and written communication,
problem-solving ability, paying attention to detail, accuracy, flexibility, reliability, and teamwork.

Flexibility to work long hours to that suit program needs.

How to Apply

Interested and qualified candidates should apply via the email below and submit their cover letters, a detailed curriculum vita and copies of relevant academic documents to: ; recruitment@mjap.mak.ac.ug

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