MACCFA Freight Logistics Plc Executive Secretary Jobs in Ethiopia

MACCFA Freight Logistics Plc Executive Secretary Jobs in Ethiopia

Job Id: 216229

Category: Admin, Secretarial and Clerical Location: Addis Ababa, Addis Ababa
Career Level: Senior Level (5+ years experience)
Employment Type: Full time
Salary: As per company’s salary scale

Job Description

Key Responsibilities:

Manages CEO calendars. Keeps calendars up-to-date to accurately reflect future and history. Assists with workflow and organization of the CEO office. Screens CEO incoming calls, overflow, responding independently as needed
Prepares and maintains records such as agendas, notices, and reports. Accurately recording minutes from meetings. Maintains correspondence files from other departments and from outside sources. Composes and prepares confidential correspondence, reports, and other confidential documents

Assists with administrative tasks and special projects of executive team and guests
Informs CEO of pending issues and pertinent correspondence, both inter- or intra- departmentally. Handles issues and follow-up as directed in appropriate and timely manner.

Prepares outgoing mail, faxes, and orders supplies as required. Opens and routes incoming mail for department. Prepares memorandum and administrative communications to managers and employees as needed.

Relieves the CEO of day-to-day administrative detail; coordinates the flow of information to the CEO’s office as required for policy and operational decisions.

Assists in analyzing budget reports,

notifying the CEO of any concerns or issues.

Also assists in yearly budget preparations.

Makes preparations for meetings, schedules events with Facilities, handles follow-up after meetings. Arranges scheduling of meeting rooms and training center.

Acts as contact person for other departments. Responsible for tracking follow-through and ensuring follow-up with departments as needed.

Liaison and coordinates special projects as requested by CEO & maintain accurate record & communication and files related to work performed.

Assists with guest relations & expatriate Visa processing (work permits, resident ID, immigration, submitting letters, etc)

Making travel arrangements for executives
Operates a variety of standard office equipment

Other duties and responsibilities as assigned by the immediate supervisor

Job Requirements

Required Qualification & Experience

BA Degree in social science in any filed with

Minimum of 5 to 7 years of relevant experience; or equivalent combination of education and experience
Skill

2nd grad driving license

How to apply

Please send a cover letter & CV in English, and credentials to: vacancy@maccfa.com or through ethiojobs

N.B.

Only shortlisted candidates will be contacted for an interview.

Indicate the position you’re applying in the subject line

Please apply only through above e-mail

MACCFA Freight Logistics Plc Executive Secretary Jobs in Ethiopia