LVCT Health Transport Coordinator Vukisha95 Jobs in Kenya

LVCT Health Transport Coordinator Vukisha95 Jobs in Kenya

LVCT Health is an established Kenyan NGO that is renowned for the implementation of health programs
at scale in Kenya.

Through its vision of Empowered Healthy Communities, LVCT Health is a leader in designing and implementing innovative HIV prevention and treatment approaches, sexual and reproductive health and gender-based violence programs reaching the most vulnerable populations.

LVCT Health seeks to fill the position of Transport Coordinator for the CDC-funded comprehensive HIV prevention, care & treatment project – Vukisha95 in Homa Bay and Kisii counties.

The project aims to continue the acceleration of sustainable, high-quality, comprehensive HIV prevention, care, and treatment services, to achieve the 95-95-95 targets and HIV epidemic control, and to transition to a sustainable county-led service delivery model.

The Project Broad Objectives are to:

Increase demand for and access to quality HIV prevention services.

Increase demand for and access to quality HIV treatment services.

Strengthen capacity of county health systems, local partners and communities to deliver quality
health services.

Position: Transport Coordinator TC/LVCT/09/2022

Reporting to: Finance & Admin Manager

Location: Homa Bay County

Job Purpose

The position holder will manage the operation and maintenance of LVCT Health motor vehicle pool
(Over 20 LVCT Health owned vehicles and hired vehicles).

S/he will oversee all the compliance and
reporting as it relates to LVCT Health transport and fleet management policies.

The position holder will develop and implement vehicle preventive maintenance programs and will manage the fleet department budgets, ensuring LVCT Health obtains maximum value for money in its fleet management.

The position holder will, in collaboration with the procurement department, develop and maintain
outside vendor and service provider relationships to optimize fleet and transport management within
Vukisha95 project.

Key Responsibilities

Efficient Coordination of Ground Transportation in support of Vukisha95 Project

Develop a route optimization map for each of Vukisha95 main implementation locations

Ensure that all travel requests to Vukisha95 supported facilities/sites are submitted
minimum 5 days before the date of intended travel

Prioritize allocation of Vukisha95 fleet based on received requests and using the route
optimization map

Determine and seek approval for any extra needs for vehicle/taxi hire

Communicate allocated transport to all requesters minimum 48 hours before date of
intended travel

Ensure all vehicles depart and return on time, and will perform pro-active satellite
monitoring as well as communications with drivers throughout the day

Vehicle Operations Management

Responsible for developing the annual running budget estimate for each of the vehicle
in Vukisha95 pool. Will also report (monthly basis) the cost of each vehicle operation
as well as the overall fleet maintenance cost.

Work closely with the drivers to oversee and schedule fleet maintenance and repairs
including:

- Diagnosis of vehicle preventive and repair maintenance needs

- Researching parts availability and costing

- Opening of work orders with selected garages

- Review and concurrence of the issuance of purchase orders

- Ensure timely and efficient scheduling of repairs to avoid grounding of the fleet at a go which results in increased cost of hired vehicles

- Maintaining a repair file for each of the vehicles in Vukisha 95 fleet including
repair cost history

- Repair trend analysis specific to each vehicle and where necessary, take necessary remedial actions for consistent performance issues with drivers

Oversight over the fuel management aspects for the fleet including:

- Monitoring the float consumption for each vehicle against distance covered, terrain, vehicle type and age

- Developing and analyzing the fuel consumption trend reports and instituting necessary remedial measures

- Ensuring that fuel top ups for the cards are consistently done latest the 25th day
of every month

- Thorough, documented review of the fuel analysis reports including audit support

Develop, implement and periodically improve the fleet administration standards and
policies for vehicle operation in Vukisha95 project

Driver Supervision

Serves as the performance leader for Vukisha95 pool of over 18 drivers including goal
setting, regular feedbacks on performance and the annual appraisal process

Build the capacity

of the drivers in their various roles through on the job training

Plan, organize and manage the work of the driving staff

Make and advise recommendations to Human Resources Department on training, annual leave or off-days, scheduling, reprimanding, hiring, and termination of recalcitrant drivers

Develop, maintain and ensure adherence to disciplinary procedures and drivers’ orientation program

Ensures that all drivers adhere strictly to the laid out vehicle safety & security procedures

Compliance

Ensure that waiver of liability forms are signed and filed in all instances where non-LVCT
Health staff are ferried in LVCT Health vehicles

Ensures that all Vukisha95 drivers are competent to handle vehicles including periodic
independent assessment tests

Ensures that all Vukisha95 drivers are trained on NTSA’s highway code of conduct and
other relevant driving best practices

Routine surveillance of the automated fleet management system to identify violations
of speed, operating hours, geo-fence limitations and to recommend appropriate remedial actions on offending drivers

Thorough review of all vehicle mileage logs for accuracy, completeness and will escalate
any relevant issues for management action

Ensures compliance with all donor rules and regulations regarding branding of project
vehicles

Ensure vehicle pre-departure checklist is consistently filled out and periodically
approved

Ensures compliance with LVCT Health policies and procedures regarding incident reporting for drivers

Other Responsibilities

Liaise with LVCT Health HQ as needed to enhance efficiency, effectiveness and
compliance with LVCT Health vehicle use policy

Updates and disseminates knowledge by studying existing and new regulations, participating in educational opportunities, reading professional publications and
maintaining personal networks

Ensure continuous innovations, adoption of best practices and regular reviews of fleet
operations

Recommend any additional fleet procedures/ guidelines to the management

Continually Analyze risk areas in fleet operations and recommend mitigating solutions

Required Qualifications

Bachelor’s degree in Logistics, Operations Management, Business Administration, Management or relevant field

5+ years’ logistics or general transportation experience in a busy fleet setting

3+ years’ management or supervisory experience (preferably managing a pool of drivers)

Strong fleet analytical skills required

Experience working with an NGO or UN Agency in a similar role

Knowledge, Skills, and Abilities

Essential

Uncompromising Integrity

Working knowledge of 4 x 4 vehicles, vehicle spare parts and transport logistic systems

Complete and up-to-date knowledge of NTSA transportation regulations regarding to
licensing, road safety,

Must have a working knowledge of computers and Intermediate to advanced level

Microsoft Excel with a manifest readiness to learn LVCT Health specific fleet management software quickly

Ability to develop and maintain an accurate record-keeping system

A team player, flexible and with an ability to work calmly and effectively under pressure
and to make quick rational decisions

Handle emergencies

Differentiate driver issues, decipher problems versus complaints and proffer relevant
solutions

Experience with Health and safety in Transport

Fluent in both spoken and written English and Kiswahili.

Excellent report writing, communication, interpersonal, organization and negotiation
skills

Experience working with an NGO or UN Agency in a similar role

Desirable:

Kenyan driving license. Motor bike riding license is an added advantage

Willing to travel, flexible, adaptable and with an ability to work under pressure

CIPS/CILT certification

Apprenticeship in motor trade

Ability to manage time and work effectively without constant supervision

How to apply

Interested and qualified candidates are invited to submit their applications and CV along with a cover letter expressing interest and indicating Salary history and expectations to recruitment@lvcthealth.org
by September 23, 2022.

The position applied for and reference number should be clearly indicated on the subject line and cover letter.

LVCT Health Transport Coordinator Vukisha95 Jobs in Kenya

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