Living Earth Uganda Administrative Assistant Jobs in Uganda

Living Earth Uganda Administrative Assistant Jobs in Uganda

Job Title: Administrative Assistant

Reports to: Project Administrator

Department: HR and Administration

Location: Albertine Region (Hoima, Buliisa and Kikuube Districts)

Contract length: 12 months

Job Summary:

Perform a wide range of administrative and office support in the HR and Administration office to facilitate efficient Operations.

Key Duties and Responsibilities:

Procurement of stores and kitchen supplies, receiving, recording and issuing them out as required in accordance to LEU procurement policies and procedures.

Producing monthly reports on the stores.

Ensuring proper use and maintenance of the communication systems and office equipment(computers , email, telephone)

Ensuring all office utility services are provided and properly accounted for.

Keeping full and proper attendance records of all staff members, including holiday and sickness records.

Ensuring that staff grievances and welfare needs are passed on to the Human resource department for action.

Ensuring general cleanliness in and around the office.

Oversee fleet concerns that includes the daily movement of the Hoima project team, mobilization of project supplies for distribution and for trainings/workshops, observance of safety & security protocols, management of drivers, and submission of the monthly Hoima Fleet Analysis.

Responsible for accounting, and maintenance of goods/equipment for the Hoima office. This includes keeping and monitoring warehousing records of all goods that are received and distributed or released.

Identify what goods/equipment need to be replenished, purchased and/or dispersed.

Issue assets to Hoima staff and track them through the Asset Register but also in case of vehicles use car trackers as guided by your immediate supervisor.

Responsible for keeping track of all supplies received and distributed through complete supporting documents.

Ensure the Hoima team is adequately supported administratively with transport and logistics.

Ensure that there is adequate security of assets and equipment at the project offices.

Ensuring proper housekeeping of physical and electronic files; and that all Hoima office project assets are deployed and accounted appropriately.

Procurement of stores and kitchen supplies, receiving, recording and issuing them out as required in accordance to LEU procurement policies and procedures.

Producing monthly reports on the stores.

Ensuring proper use and maintenance of the communication systems and office equipment(computers , email, telephone)

Ensuring all office utility services are provided and properly accounted for.

Receiving and directing visitors at the front desk.

Qualifications, Skills and Experience:

Degree in Business Administration or secretarial studies.

At least 1 year administrative experience in a recognized NGO.

Excellent Customer Care skills

Good Interpersonal skills

Record keeping and management skills

Must have knowledge in computer applications like

Microsoft Office

Knowledge of Data ethics

Excellent interpersonal, networking, communication and facilitation skills

Ability to work under pressure minimum supervision

Excellent Multi-tasker

Strong analytical, written and verbal communication skills with ability to write reports.

Great attention to detail and organization skills.

Application procedure

Applicants interested in the above positions should send their applications, detailed CVs, copies of academic certificates(certified originals to be presented at the interview and copies of the recent last 3 month’s pay) to:

The attention of the Human Resource Officer at info@livingearthuganda.com with copies to swithern.tumwine@livingearthuganda.com and moses.nuwaha@livingearthuganda.com not later than 5:00p.m, 14th October, 2022.


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