Lifewater International Administration Officer – Kampala Jobs in Uganda
Lifewater International Administration Officer – Kampala Jobs in Uganda
About Lifewater Lifewater International (Lifewater) is a Christian water development organization dedicated to effectively serving children and families by partnering with underserved communities to overcome water poverty.
Motivated by our faith in Jesus Christ, we serve vulnerable populations as a demonstration of God’s gracious love for all people.
Lifewater serves all people, regardless of religion, race, ethnicity, or gender.
Job Summary
The Administration Officer (AO) is responsible for providing administrative, operational, and logistical support to Lifewater (LI) country and program offices.
This position is primarily responsible for ensuring that office administrative operations are functioning efficiently and effectively and are aligned to support attainment of LI goals. Supports general operations activities and day to day management of office operations equipment to ensure proper functioning/routine maintenance and supply stock management.
Also takes care of general office hygiene in line with LI standard operating procedures.
Ensure administrative and HR support are conducted according to LI policy, standard operating procedures, and good business practices, and that tasks are completed with a high level of quality and integrity.
Duties and Responsibilities
Office Management
Provides administrative support to ensure efficient operations of the office
Assists with planning for and coordinating meetings, workshops, and training
Administration of HR processes
Prepare meeting minutes, documents, and reports when required
Keep office stationery and handle distribution and keep a proper inventory of the same
Coordinates team transport and accommodation (local and international travels)
Ensuring efficient maintenance of the organization’s fleet of vehicles by coordinating repair/maintenance schedule of all motor vehicles/cycles
Ensure compliance with national traffic laws and report accidents to Management and Insurance companies
Human Resources
Assist with duties pertaining to recruitment and separation of staff
Assist with the processing and monitoring of staff leave requests
Ensure efficient record-keeping for all country program staff
Prepare summaries and reports on staff as and when needed.
Directs and supervises the Driver, office cleaning, and security service providers to ensure smooth operations in the field and country offices
Purchasing Duties
Coordinates purchases and procurement of goods and services for programs
Provide support in liaising with approved suppliers to ensure delivery/provision of quality goods and services
Prepare local purchase orders for approved purchases
Prepare comparative analysis of quotations and consolidate where possible multiple purchase orders
Undertake procurement of goods and services following Management approval
Ensure prompt delivery of goods and services to Kampala country office and field offices
Undertake systematic and efficient filing of all purchase/procurement related documents
Liaise with utility service providers and check the correctness of all invoices before approval for payment
Perform any other administrative duties as may be assigned in relation to the activities of LI Uganda Program
Qualifications and Experience
Bachelor’s degree in in Business Administration or in Public Administration, Social Sciences, or similar field
At least 5 years of experience in HR and
administrative tasks, of which at least 3 years are with an NGO setting
Strong ICT skills especially Microsoft Office applications (MS Word, Excel, PowerPoint)
Capabilities
Committed to regular Christian fellowships and motivated to serve those in need
Should be a born again Christian, a servant leader, and able to adequately lead in contexts of denominational diversities
Ability to prioritize a demanding workload and to work under minimal supervision
Ability to deal with pressure and work quickly
Good communication, diplomacy and problem-solving skills
Ability and willingness to listen and share decisions and to take effective decisions
Fluent in English, written and spoken
Excellent planning and organization skills
How to Apply
For more information and job application details, see; Lifewater International Administration Officer – Kampala Jobs in Uganda
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