Lake Victoria South Water Services Board Assistant Office Administrator Jobs in Kenya

Lake Victoria South Water Services Board Assistant Office Administrator Jobs in Kenya

Job Specification

The Duties and Responsibilities of the Officer will entail assisting in:

Attending to visitors / clients;

Ensuring security, integrity and confidentiality of data and information;

Managing office protocol and etiquette;

Managing office diary and travel itineraries;

Receiving and distributing hard copy materials to registry;

Managing Front Office and Switchboard;

Providing word -processing and secretarial support;

Ensuring security of office records, equipment and documents;

Preparing responses to simple routine correspondences;

Operating office equipment to include photocopying, printing;

Managing the main switchboard;

Receiving and directing telephone call to the various offices;

Distributing, collecting, analyzing and compiling a report from the feedback forms for customer care and disability mainstreaming;

Recording dictation in shorthand and transcribing it typewritten form typing from drafts, manuscripts or recording from dictation machines;

Planning and scheduling of meetings;

Preparing and responding to routine correspondences;

Management of e-office

Managing office petty cash;

Coordinating the general administration of the Manager’s office;

Managing the Manager’s diary;

Coordinating appointments and travel itineraries for the Manager;

Attending to visitors / clients

Handling telephone calls;

Coordinating schedules of meetings’

Ensuring security of office records, equipment and documents including classified materials;

Maintaining an up-to-date filing system in the office;

Establishing and

monitoring procedures for record keeping of correspondence and file movements;

Preparing responses to simple routing correspondence;

Managing office protocol and etiquette;

Ensuring security, integrity and confidentiality of data; and

Undertaking any other office administrative services duties that may be assigned.

Person Specifications

For appointment to this grade, a candidate must have: -

Diploma in Secretarial Studies from the Kenya National Examinations Agency OR Passed the following examinations from the Kenya National Examination Agency (KNEC)

Typewriting III (Minimum 50 w.p.m) / Computerized document processing III;

Shorthand III (110 w.p.m)

Business II / Office Administration and Management III

Secretarial Duties II;

Commerce II;

Proficiency in Computer Applications;

Have Proficiency in computer applications skills;

How to Apply

For more information and job application details, see; Lake Victoria South Water Services Board Assistant Office Administrator Jobs in Kenya

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