Kyambogo University Administrative Secretary Jobs in Uganda

Purpose of the Job

Responsible for general office administration and management of meetings.

Key Functions

⦁ To maintain and organize the office in an orderly manner.

To typeset, receive, sort, distributing in-coming mails and general
correspondence to appropriate officials.

⦁ To dispatch, retrieve and supervise outgoing mails both internal and external.

⦁ To organize meetings and conferences and compile and submit reports accordingly.

⦁ To draft letters and respond to correspondences as instructed.J'->

To ensure that relevant documents for meetings and speeches are organized and produced on time and that there is timely work and information flow to and from the office.

⦁ To arrange the Head of Departments appointments for meetings within and outside the University.

To prepare both local and international itineraries, confirming travel, freight and hotel reservations.

To oversee the maintenance, storage, security and retrieval of files and documents to ensure that they are properly filed and readily available for use when needed by the relevant officers.

⦁ To schedule appointments and screening requests for meetings, synchronizing and updating the University Secretary on the diary and schedules.

Key Outputs

⦁

Office organized and maintained.

⦁ Receive and dispatch mails and correspondences to appropriate offices.

⦁ Meetings organized.

⦁ Letters drafted and correspondences responded to as instructed.

⦁ University Secretary's meetings arranged.

⦁ Local and international travel arrangements prepared.

⦁ Retrieval and security of files and documents maintained.

Personal Specification

Bachelors' degree in Secretarial Studies from an institution recognized by the National Council for higher Education.

Excellent communication and interpersonal skills; must be computer literate with excellent document production skills and have knowledge appropriate proficiency in shorthand.

Three (3) years working experience in secretarial duties in a reputable organisation

How to Apply

For more information and job application details, see; Kyambogo University Administrative Secretary Jobs in Uganda

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