KUCCPS Kenya Vacancies

KUCCPS REF: KUCCPS 022/17 Principal Office Administrator, KUCCPS 6 Kenya Vacancies

REF: KUCCPS 022/17 Principal Office Administrator, KUCCPS 6

Job Description

The Officer will be deployed to work as an Executive Secretary and Personal Assistant to the Chief Executive Officer.

Key Responsibilities

1. Managing office protocol and etiquette;

2. Ensuring security of office records, equipment and documents, including classified materials;

3. Ensuring security, integrity and confidentiality of data;

4. Establishing and monitoring procedures for record keeping of correspondence and file movements;

5. Manage and coordinate the transport function of the Placement Service including motor vehicle maintenance;

6. Maintaining an up- to- date filing system in the office;

7. Preparing responses to routine correspondence; uUsing e-office to research and process data;

8. Guiding and supervising other office administrative service personnel;

9. Handling telephone calls and operating office equipment;

10. Handling customer inquiries and complaints;

11. Coordinating schedules of meetings and appointments;

12. Coordinating travel arrangements;

13. Any other office administrative services duties that may be assigned.

Minimum Requirements

1. Have served for a minimum period of five (5) years in a comparable and relevant position in the Public Service or Private Sector, three (3) of which must be in a senior management position;

2. Have a Bachelor’s dDegree in any of the following disciplines: (Secretarial Studies, Business Administration, or Office Management or, Social Studies;) or a related degree qualification from a recogniszed institution;

3. A Master's degree in a relevant field from a recognized institution will be an added advantage;

4. Have demonstrated professional competence and ability in planning, management and administration of the human resource and administration function;

5. Be proficient in the relevant computer applications;

6. Have demonstrated a high degree of professional competence and ability in the office administration function as reflected in work performance and results;

7. Have met the requirements of Chapter Six (6) of the Constitution of Kenya on leadership and integrity. Applicants should have clearance certificates from the following bodies:

How to apply

First

Detailed descriptions and specific requirements of the positions are available on this website

Second

Interested applicants MUST complete an the Oonline Job Application Process on the Placement Service KUCCPS website and attach a detailed CV, copies of certificates and proof of meeting the requirements of Chapter Six of the Constitution on leadership and integrityrequirements.

Third

Only the shortlisted candidates will be contacted.

http://careers.kuccps.net/jobs/

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