KPA Pension Scheme Office Assistant - Receptionist Jobs in Mombasa
KPA Pension Scheme Office Assistant - Receptionist Jobs in Mombasa
The position has the mandate to provide administrative support in the smooth running of the Scheme and office operations by receiving and distributing communications and maintaining high standards of hygiene and facilitate staff to achieve their mandate
Roles and Responsibilities
Maintain the tidiness and neatness of the front office and maintaining a safe and clean reception area
Provide support in the managing of office space, filing of service contracts and documentation related to servicing of office equipment.
Implement office administrative procedures and policies at KPAPS
Manage the switchboard services and maintaining the private automatic branch exchange (PABX) system
Receiving and transferring incoming calls promptly
Making outgoing calls for internal colleagues as requested (includes official international calls)
Writing down and dispatching phone messages on behalf of colleagues
Maintaining a log of all relevant telephone numbers, country codes and emergency numbers.
Ensuring the PABX system is in good working condition.
Reporting of any faulty/out of order phone lines to the HR and Administration Officer.
Manage visitors to KPAPS
Receiving & vetting all the Scheme’s visitors,
Maintaining the visitor’s book
Issuing visitors badges.
Manage incoming mail and parcels by maintaining a mail log and by distributing/filing all incoming mail.
Receiving all incoming letters/parcels and directing them to the relevant office for
distribution.
Maintaining an accurate log of all incoming letters/parcels.
Filing correspondence, memoranda, reports and other materials alphabetically, numerically or by other prescribed method.
Maintain the tidiness and neatness of the front office and maintaining a safe and clean reception area
Knowledge and Skills Required
Must have Certificate in Secretarial Studies, Office Management and Administration or any other related field from a recognized institution
Must have at least two (2) years proven work experience in a fast-paced environment
Should be computer literate and familiar with MS Office packages
Must be fluent in both English and Kiswahili
Must have good communication skills
Should have good interpersonal skills
Must have good organizational skills
Must have the ability to work under pressure
Must have good problem-solving skills
How to Apply
For more information and job application details, see; KPA Pension Scheme Office Assistant - Receptionist Jobs in Mombasa
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