KPA Pension Scheme Executive Assistant Jobs in Mombasa
KPA Pension Scheme Executive Assistant Jobs in Mombasa
Our client, the KPA Pension Scheme is undergoing a transformation to streamline its operations in order to realise its envisioned growth and efficiency in service delivery to its members.
In view of this, the Scheme wishes to recruit a transformational individual to occupy the following position:
Executive Assistant - HR/SA/PKF 10
The position is responsible for providing executive support services in the day to day running of the Scheme Administrator Office while working closely with staff and managers as a key contact person
Roles and Responsibilities
Manage the Scheme Administrator’s diary and email account and ensure the calendar, appointments, meetings, travel and deadlines are well organized and maintained;
Ensure the Scheme Administrator’s office is equipped and maintained in a clean state;
Facilitate the business including meetings, briefings and receiving of visitors;
Organize briefings and meetings on behalf of the Scheme Administrator and maintaining records of the meetings with staff, media and other stakeholders;
Arrange and coordinate travel and accommodation requirements and ensure all the necessary arrangements are in place for the Scheme Administrator commitments and itineraries;
Coordinate Staff Matters, Meetings, Training Needs Assessments, Workshops, Preparation of Budgets/Finance, Time Management;
Filter general information, queries, telephone calls and invitations to the Scheme Administrator by redirecting or taking forward such contacts as appropriate;
Conduct weekly diary meetings with the Scheme Administrator to discuss upcoming engagements, invitations and other requests;
Maintain smooth communication between the Scheme Administrator’s office and internal departments and to demonstrating leadership in maintaining credibility, trust and support with management staff;
Prioritize conflicting needs, handle matters expeditiously, proactively, and follow- through on projects and relevant assignments to successful completion within
deadlines;
Draft, edit, and ensure precision and delivery of reports, correspondence and communications from the Scheme Administrator’s office.
Maintain and update key information and contacts regarding the Board and strategic relationships for the Scheme Administrator’s office and the organization in general; and
Managing and ensuring the efficient filing, documentation, safe custody and retrieval of the Scheme Administrator’s records with due classification concerning confidentiality and archival value.
Perform any other duties as may be assigned
Knowledge and Skills Required
A higher Diploma in Business Management or a related discipline;
Must have a minimum of three (3) experience in a similar position;
Knowledge of administrative and clerical procedures and systems such as managing files and records, transcription, designing forms, and other office procedures;
Must demonstrate ability to work independently with minimum supervision;
Must demonstrate commitment to operational effectiveness
Should have ability to solve problems by applying relevant business knowledge
Should demonstrate professional expertise in the relevant work area
Must have the ability to communicate for both written and oral communication
Must be able to work under pressure
Must have knowledge in use of MS office packages
How to Apply
For more information and job application details, see; KPA Pension Scheme Executive Assistant Jobs in Mombasa
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