Konza Technopolis Office Administrator Jobs in Kenya

Konza Technopolis Office Administrator Jobs in Kenya

Duties and responsibilities

i. Attending to visitors/clients;
ii. Handling telephone calls, customer enquiries and complaints;
iii. Ensuring security of office records, equipment and documents;
iv. Ensuring confidentiality of office information;
v. Record keeping for correspondences and file movement;
vi. Managing office protocol and etiquette;
vii. Maintaining an up to date file movement register;
viii. Coordinating the general administration of the respective department/office;
ix. Coordinating schedule of meetings and appointments for the respective departments/office;
x. Coordinating travel arrangements for the respective departments/office;
xi. Coordinating appointments and travel itineraries for the Chief Manager;
xii. Preparing responses to simple routine correspondence for the Chief Manager; and
xiii. Monitoring procedures for record keeping for correspondences.
xiv. Ensuring security, integrity and confidentiality of data; and
xv. Undertaking any other office administrative services duties that may be assigned.

Requirements

i. Bachelors degree in Secretarial Studies or any other equivalent from a recognized institution;
ii. Have passed the following examinations from the Kenya National Examinations Agency (KNEC);

a) Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
b) Shorthand III (120 w.p.m);
c) Business English III/Communications I;
d) Office Management III/Office Administration and Management III;
e) Secretarial Duties II;
f) Commerce II;

iii. A supervisory Course lasting not less than two (2) weeks from a recognized institution;
iv. Proficiency in computer applications;
v. Demonstrated results in work performance;
vi. Fulfil the requirements of Chapter Six of the Constitution

Konza Technopolis Office Administrator Jobs in Kenya

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