Konza Technopolis Assistant Office Administrator Jobs in Kenya

Konza Technopolis Assistant Office Administrator Jobs in Kenya

Duties and responsibilities

i. Attending to visitors/clients;
ii. Ensuring security, integrity and confidentiality of data and information;
iii. Managing office protocol and etiquette;
iv. Maintaining office diary and travel itineraries;
v. Receiving and distributing hard copy materials to registry;
vi. Managing Front Office and Switchboard;
vii. Providing word -processing and secretarial support;
viii. Ensuring security of office records, equipment and documents;
ix. Preparing responses to simple routine correspondences;
x. Operating office equipment to include photocopying, printing;
xi. Recording dictation in shorthand and transcribing it in typewritten form typing from drafts, manuscripts or recording from dictation machines;
xii. Planning and scheduling of meetings;
xiii. Management of e-office;
xiv. Co-ordinating the general administration of the Manager’s office;
xv. Maintaining an up to date filing system in the office;
xvi. Establishing and monitoring procedures for record keeping of correspondence and file movements; and
xvii. Undertaking any other office administrative services duties that may be assigned.

Requirements

i. Diploma in Secretarial Studies from the Kenya National Examinations Agency
OR
Passed the following examinations from the Kenya National Examinations Agency (KNEC);
a) Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
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b) Shorthand III (110 w.p.m);
c) Business English III/Communications I;
d) Office Management III/Office Administration and Management III;
e) Secretarial Duties II;
f) Commerce II;
ii. Proficiency in Computer Applications;
iii. Fulfil the requirements of Chapter six of the Constitution

Konza Technopolis Assistant Office Administrator Jobs in Kenya

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