Komari Beverage Office Admin/Reception Jobs in Ethiopia
Komari Beverage Office Admin/Reception Jobs in Ethiopia
Job Description We are looking for an Office Admin/Reception to organize and coordinate office administration duties and front office procedures. The position holder's role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Purpose of Role
Office Admin duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front Office Manager or Office Administrator would be an advantage.
A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
Ultimately, the office admin should be able to ensure the smooth running of the front office and help to improve company procedures and day-to-day operation.
Key Responsibilities and Accountabilities
Serve as the point person for front duties including Mailing, Supplies, Equipment, Bills, Errands, Shopping
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address
employees’ queries regarding office management issues (e.g., stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including drivers, catering and security services
Plan in-house or off-site activities, like parties, celebrations etc
Job Requirements
Qualification and Experience Required
Bachelor’s Degree or Diploma in Secretarial Science or other related fields.
Additional qualification as an administrative assistant or Secretary will be a plus.
3 years Diploma or 2 years for BA, relevant work experience in secretarial duties.
Proven experience as a Front Office Manager or Administrative Assistant.
Knowledge of Office Administrator responsibilities, systems and procedures.
Proficiency in MS Office (MS Excel and MS Outlook, in particular).
Hands on experience with office machines (e.g., fax machines and printers).
Familiarity with email scheduling tools, like Email Scheduler and Boomerang.
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational and planning skills in a fast-paced environment.
How to Apply
For more information and job application details, see; Komari Beverage Office Admin/Reception Jobs in Ethiopia
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