KMFRI Assistant Director Administration Jobs in Kenya

KMFRI Assistant Director Administration Jobs in Kenya

Job Specifications

The duties and responsibilities of the officer will entail:

Advising management on administrative policies, procedures and regulations;

Providing leadership in the development and implementation of administration plans and budgets, within and outside the department in order to ensure efficient and cost-effective provision of and Administration services throughout KMFRI;

Ensuring efficient provision of transport, security and cleaning service;

Coordinating the preparation of terms of reference for outsourced services;

Supervising the implementation of outsourced services;

Developing and implementing administration policies and strategy, by enforcing relevant institutional regulations to achieve the desired efficiency in the utilization of human capital;

Preparation of annual operating budgets and work plans for the administrative department and establish proper internal monitoring and control systems;

Interpreting administration regulations to guide their implementation and ensure compliance for smooth running of the Institute;

Coordinating disaster management and emergency response initiatives in the institute;

Ensuring staff appraisals and staff development of the department;

Initiating administrative staff training and development and other policy matters;

Providing cross-functional liaison for administrative matters;

Facilitating meetings, conferences and other special events;

Ensuring general maintenance of office equipment’s and building is undertaken;

Generating administrative reports on repairs and maintenance;

Ensuring acquisition of legal documents such as motor vehicle and assets insurances

Facilitating renewal of insurance policies for company property and motor vehicles;

Supervise timely settlement of the utility bills and other related claims;

Manage inventory of the Institute’s assets;

Coordinate development of reports in the division;

Lead in identification of risks and formulate measures to mitigate risks in the division;

Coach, mentor, supervise and facilitate capacity development

activities in the division;

Lead in the development and monitor implementation of division’s annual work plan and budgets; and

Guide staff performance management in the division.

Person Specifications

For appointment to this grade a candidate must have: -

At least eight (8) years in relevant work experience and at least three (3) years in a management position in public service or private sector;

Master’s degree in Public Administration; Business Administration; Business Management; Office Management or its equivalent qualifications;

Bachelor’s degree in Public Administration; Business Administration; Office Management or its equivalent qualifications;

Minimum KCSE C+ (plus) or its equivalent;

Management course lasting not less than four (4) weeks, or equivalent, from a recognized institution;

Member of a relevant professional body in good standing;

Proficiency in computer applications;

Demonstrated good results in work performance; and

Meets the requirements of chapter six of the constitution.

Key Competencies and Skills

Strategic and innovative thinking

Mentoring, coaching and leadership skills;

Good interpersonal and negotiation skills;

Organization skills;

Strong communication and reporting skills;

Problem solving skills;

Analytical skills; and

Conflict resolution skills.

How to Apply

For more information and job application details, see; KMFRI Assistant Director Administration Jobs in Kenya

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