KIPPRA Records Management Officer Jobs in Kenya

KIPPRA Records Management Officer Jobs in Kenya

Position Summary

The position is responsible in supporting the management of records function in the Institute.

Key Responsibilities

Duties and responsibilities will entail: -

Develop, implement and maintain records management systems, procedures and regulations;

Accommodating, storing, security, and preservation of records;

Acquainting all members of staff with the Institute’s records keeping systems;

Conducting records survey and appraisal on an ongoing basis;

Initiating and implement the disposal of records in line with the laid down procedures;

Advising on correct procedures for creating new records;

Facilitating in mainstreaming records as a core component in the Institute’s functions;

Articulating the records management issues to all staff;

Initiating Reviews of the Records Management Policy;

Participating in the design and implementation of electronic records management systems;

Evaluating and implement the disposal of records in liaison with the records creating units;

Implementing a disaster management plan for records;

Handling Institute’s correspondences received and dispatched records;

Participating in receiving and dispatch of mails; and sorting of documents;

Filing and marking letters for action;

Updating and maintaining up to date file movement records;

Receipt and proper dispatch of mails and maintaining related registers;

Preparing disposal schedules;

Initiating appraisal and disposal of files and documents;

Updating

and maintenance of up-to-date file movement records;

Ensuring security of files and documents;

Ensuring proper handling of documents, pending correspondences and bring-ups;

Updating file index;

Ensuring that accurate and up-to-date records are maintained; and

Ensuring that file movement records are updated and maintained.

Qualifications

For appointment to this grade, a candidate must have:

Bachelor’s degree in Records Management, Information Management, Library Science or equivalent qualification from a recognized institution;

Computer skills in computerized records management; and

Fulfil the requirements of Chapter six (6) of the Constitution.

Functional Skills, Behavioral Competencies and Attributes:

Functional Skills

Computing skills;

Communication skills; and

Supervisory skills.

Behavioral Competencies and Attributes:

Creativity;

Innovativeness;

Professional Ethics and Values.

How to Apply

For more information and job application details, see; KIPPRA Records Management Officer Jobs in Kenya

Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!