Kiambu National Polytechnic Secretary Jobs in Kenya




Minimum Requirements

  • Typewriting II (40 w.p.m.)/ Computerized Document Processing II

  • Shorthand II (80 w.p.m.) or Audio typing II

  • Business English I/Communications I

  • Office Practice II

  • Secretarial Duties II

  • Commerce II

  • A certificate in Computer Applications from a recognized institution.

  • At least two years’ experience in a similar position.

  • Good Good Communication skills, Interpersonal skills, Organizational skills, Report writing and Time Management Skills.

    Duties and responsibilities:

  • Type from draft and manuscripts as required to ensure timely communication of information

  • Handle incoming and outgoing telephone calls to ensure timely communication passed on to the relevant office

  • Operate office equipment in printing and photocopying documents to provide administrative assistance to the institution

  • Prepare responses to simple routine correspondences in a timely manner

  • Assist the head of department in preparation of presentations materials and other documentations for internal and external circulation

  • Organize administration records and correspondences to ensure easy accessibility to the documentation/ information whenever required

  • Classify documents and materials to ensure security and confidentiality of office records

  • Receive and attend to visitors and clients in a professional and courteous manner and direct them to the respective offices

  • Monitor cleanliness of the office and ensure that the office is well-managed to promote a good working environment

  • Maintain of an efficient, smooth and easily accessible filing system to ensure required documents are traced in an efficient manner

    How to Apply

    For more information and job application details, see; Kiambu National Polytechnic Secretary Jobs in Kenya

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