KEPHIS Assistant Office Administrator Jobs in Kenya

KEPHIS Assistant Office Administrator Jobs in Kenya


Job Specification

Duties and Responsibilities

  • Checking and recording status of the files;

  • Completing and filing annual returns;

  • Updating annual returns diaries;

  • Scanning filed documents and saving in respective folders starting from current;

  • Filing documents in respective files;

  • Filing and keeping filing cabinet in good order;

  • Other work as assigned by the supervisor Operate office equipment to
    necessitate work performance;

  • Security of office records, documents and equipment to avoid misuse and mishandling;

  • Photocopying and scanning of documents to enable use by relevant officers, electronic transmission and storage;

  • Handle telephone calls and appointments to enhance relaying of information to clients;

  • Maintaining office cleanliness to ensure that there is a conducive working environment;

  • Attending to visitors/clients for efficient service delivery and feedback; and

  • Drafting of routine correspondence to ensure that feedback is relayed to
    clients.

    Person Specification

    For appointment to this grade a candidate must have: -

  • Diploma in secretarial studies preferably KNEC from an institution recognized in Kenya;

  • Fluency in both oral and written English and Kiswahili;

  • Excellent interpersonal skills and integrity;

  • Computer literacy with typing speed of 50 wpm; and

  • Compliance requirements of Chapter 6 of the Constitution of Kenya.

    Skills

  • Proficiency in computer applications;

  • Communication skills; and

  • Analytical skills and keen to details.

    Competencies

  • Ability to work under pressure;

  • Ability to work independently and in a team; and

  • Ability to multi-task and prioritize work.

    How to Apply


    Interested and qualified individuals are hereby invited to submit their application letter, Curriculum Vitae, certified copies of the relevant certificates &
    transcripts and National ID card to the Managing Director - KEPHIS by 15th November, 2022 at 5.00 p.m.

    The applications can be submitted in any of the following ways;

  • Hard copy applications should be channeled to the address below, clearly indicating the vacancy number on the envelop.

    The same can either be sent by post or hand delivery to KEPHIS Headquarters at Oloolua Ridge, Karen;

    The Managing Director
    Kenya Plant Health Inspectorate Service (KEPHIS) P.0 Box 49592-00100
    Nairobi, Kenya

  • Soft copy applications can be sent through the website linked below.

    The vacancy number should be clearly indicated on the subject.

    KEPHIS is an equal opportunity employer.

    Only shortlisted candidates will be contacted,

    Shortlisted candidates will be required to avail their original and certified copies of the relevant certificates & transcripts and original national identity card during the interview.

    Successful candidates will be required to submit clearance certificates from KRA; HELB; EACC; Credit Reference Bureau and Kenya Police as per chapter six of the Constitution.

    For more information and job application details, see: KEPHIS Assistant Office Administrator Jobs in Kenya

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