Kenyatta University Hospital - Administrative Assistants - Secretaries Jobs in Kenya

Kenyatta University Hospital - Administrative Assistants - Secretaries Jobs in Kenya

Kenyatta University Teaching, Referral & Research Hospital (KUTRRH) is seeking to recruit highly transformative and dynamic self-driven individuals with a high degree of integrity, result oriented, demonstrable professionalism, competence and impeccable capability to fill the following positions within its staff establishment:-

Kenyatta University Hospital - Administrative Assistants - Secretaries Jobs in Kenya

Administrative Assistant – DCASAS/KUTRRH/10

1. Background Information

Kenyatta University Teaching, Research and Referral Hospital (KUTRRH)

Department: Hospital Administration
Section/Unit: Public Relations and Customer Service
Job Title: Administrative Assistant
Reports to: Executive Secretary

2. Purpose of the Job

Reporting to the Executive Secretary, the Administrative Assistant job exists to manage phones, emails, scheduling appointments and planning meetings at KUTRRH

3. Main Duties and Responsibilities of the Job:

• Keep records, mails, parcels and file and distribute all inward and outward correspondence to ensure timely delivery of documents and information in the hospital.
• Store, arrange, index and classify records to facilitate easier reference and thus smooth running of office activities in the hospital.
• Retrieve documents and files from their storage facilities, and move them to the appropriate destinations in the hospital.
• Move documents, parcels, other hard office information and physical assets within and without the offices in the hospital.
• Provide administrative support within offices by moving things around and about, being sent to run errands within and without the hospital.
• Implement and manage filing systems and maintain both electronic and paper-based files in the offices to ensure timely retrieval and data integrity in the hospital.
• Control movement of people and goods within and among departmental offices for safety and security of officers in the hospital.
• Prepare rooms and venues for meetings by moving, arranging and cleaning seats and tables, public address and organize and deliver refreshment to their attendants in the hospital.

4. Qualifications Knowledge and Skills:

Minimum

level of academic qualifications required to perform effectively in the role:

a) Bachelor’s Degree in Business Administration from a recognized Institution.
b) Diploma in Business Administration or a related field from a recognized Institution.

Professional qualifications required to effectively perform in the role:

None

Minimum level of knowledge required for the job:
a) b) Computer Literate s
c) Fluent in English and Kiswahili
d) Ability to type 50 words per minute
e) Record keeping skills
f) Office management skills
g) Knowledge of office operations

Soft skills required for the Job:
a) Communication skills
b) Organizational skills
c) Observation skills
d) Analytical skills
e) Courteous
f) Ability to work under pressure
g) Ability to observe confidentiality

5. Relevant Work Experience Required:

Minimum number of years of experience the jobholder is required to have to be
appointed to the position:

At least five years working experience as an Administrative Assistant in a
reputable organization.

The deadline for the receipt of all applications is Monday 5th August 2019

If your background and competencies match the specifications of any of these posts, please send your;

1. Application Letter,
2. Curriculum Vitae and
3. Filled Application Form

ONLY via email to recruitment@kutrrh.go.ke

Or hard copies can be addressed to:

The Chief Executive Officer
Kenyatta University Teaching, Referral & Research Hospital
P.O Box 7674 – 00100 GPO
Nairobi Kenya

For more information and job applications details, see; Kenyatta University Hospital - Administrative Assistants - Secretaries Jobs in Kenya

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