Kenya Water Institute Senior Office Administrator Jobs in Kenya

Kenya Water Institute Senior Office Administrator Jobs in Kenya

Job Descriptions

The Office Administrative Assistant, KW 7 reports to the Principal Human Resource and Administrative Officer, KW4.

Details and responsibilities will entail:

Recording dictation in shorthand and transcribing it in typewritten form;

Typing from drafts, manuscripts or recording from dictation machines;

Processing data;

Operating office machines;

Attending to visitors/clients;

Handling telephone calls and appointments;

Ensuring security of office records, equipment and documents, including classified materials;

Preparing responses to simple routine correspondence.

Guide and supervise junior secretarial staff and handle other issues relating to the secretarial cadre in a Department;

Effective management of office protocol.

Job Specifications

For appointment to this scale, a candidate must meet the following requirements:

Served in the grade of Office Administrative Assistant, KW8 or any other relevant and comparable in a reputable organization for a minimum period of four (4) years;

Diploma in Secretarial Studies or Office Management or equivalent qualifications from a recognized institution;

Certificate in computer applications;

Fulfill the requirements of

Chapter 6 of the Constitution.

In addition to the above requirements, an officer must have the following key personal attributes and core competences:

Personal Attributes

Ability to get on well with a diverse workforce;

Good knowledge in the professional field of specialization;

Good communication skills;

Ability to take instructions;

Good organizational and supervisory skills.

Core Competences

Team playing skills;

Accuracy;

Care for resources;

Carrying out instructions;

Interpersonal skills;

Analytical skills;

Records management skills.

How to Apply

For more information and job application details, see; Kenya Water Institute Senior Office Administrator Jobs in Kenya

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