Kenya School of Government Senior Office Administrator Jobs in Kenya

Kenya School of Government Senior Office Administrator Jobs in Kenya



Specific Duties and Responsibilities Will Entail
  • Attending to visitors/clients;
  • Ensuring security, integrity and confidentiality of data and information;
  • Managing office protocol and etiquette;
  • Maintaining office diary and travel itineraries;
  • Receiving and distributing hard copy materials to registry;
  • Managing front office and switchboard;
  • Providing word -processing and secretarial support;
  • Ensuring security of office records, equipment and documents;
  • Receiving and direct telephone call to the various offices;
  • Distributing, collecting, analyzing and compiling a report from the feedback forms for customer care and disability mainstreaming;
  • Recording dictation in shorthand and transcribe it in typewritten form typing from drafts, manuscripts or recording from dictation machines;
  • Planning and scheduling for meetings;
  • Preparing and responding to routine correspondences;
  • Managing e-office;
  • Managing office petty cash
  • Handling telephone calls;
  • Coordinating meetings;
  • Maintaining an up to date filing system in the office;
  • Establishing and monitoring procedures for record keeping of correspondence and file movements;
  • Supervising office cleanliness.

    Qualifications and Work Experience
    For appointment to this Grade a candidate must have: -
  • At least four (4) years relevant work experience;
  • Bachelor’s degree in Secretarial Studies or equivalent from a recognized institution; or
  • Bachelor’s degree in social sciences with a Diploma in Secretarial Studies from a
  • recognized institution.
  • Passed the following examinations from the Kenya National Examinations Council (KNEC);
  • Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
  • Shorthand III (120 w.p.m);
  • Business English III/Communications I;
  • Office Management III/Office Administration and Management III;
  • Secretarial Duties II;
  • Commerce II;
  • Supervisory Skills Development Course lasting not less than two (2) weeks from a recognized institution;
  • Proficiency in computer applications;


    How to Apply

    For more information and job application details, see; Kenya School of Government Senior Office Administrator Jobs in Kenya

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