Kenya Red Cross Society Head of Supply Chain Jobs in Kenya

Kenya Red Cross Society Head of Supply Chain Jobs in Kenya

Technology and Corporate Services - Nairobi,

Reporting to: Deputy Secretary General – Corporate Services

Job Location: Nairobi

Supervision:

Logistics manager

Procurement Manager

Clearing & Forwarding

Warehouse Manager

Administration Officer

Purpose:

Responsible for the management and coordination of the supply chain, logistics and procurement functions to ensure efficient and effective acquisition and delivery of materials, goods and supplies in line with the public procurement act and regulations, and the KRCS procedures.

Key Responsibilities:

Strategic Planning:

Develop, implement and evaluate a strategic supply chain management plan and budget to support the execution of the Society’s strategic plan

Coordinate the design, development, implementation and evaluation of comprehensive supply chain management policy, procedures and systems which provides guidelines to line managers on cost-effective and timely acquisition and delivery of materials, goods and supplies

Coordinate the development, implementation and evaluation of an effective procurement plan and tender specification for purchasing supplies and capital equipment in line with the approved budget.

Provide direction, leadership and operational excellence within the department to ensure compliance with relevant government policies on procurement, supplies management and disposal

Coordinate business development initiatives aimed at expanding the Society’s financial resource base to support implementation of strategic objectives aimed at financial self-sustainability through initiation of supplemental income generation avenues.

Procurement:

Take an active lead in introduction, development and implementation of best procurement practices

Coordinate the procurement, receipt and verification of supplies, warehousing and inventory management

Develop and implement an effective procurement and warehousing management information system for monitoring and tracking costs of materials, goods and services in order to control expenditure and ensure efficient use of the organizational resources

Oversee the proper maintenance, storage and security of procurement, warehousing and logistics documents in order to ensure that they are properly filed, secured and readily accessible for action.

Logistics:

Oversee the overall supply planning and logistics function and provide leadership on optimization of inbound logistics, warehousing and product demand fulfilment through a centralized process.

Coordinate the issuing of materials, goods and supplies against approved requisition orders; as well as maintaining accurate stock records in order to ensure security and availability of materials, goods and supplies
Participate in contract negotiations with suppliers and contractors and follow up to ensure that all contractual obligations are fulfilled and are cost-effective.

Develop and implement a responsive distribution and transportation system to ensure timely delivery of materials, goods and supplies to designated Regions and Branches according to order specifications

Coordinate logistics to ensure timely distribution of relief supplies to regions and branches

Warehouse Management:

Coordinate the development, planning and implementation of warehouse activities, involving receipt of goods and supplies, verifying information on delivery notes and supply requisitions in order to establish the accuracy of orders.

Fleet Management:

Coordinate effective maintenance and repair of the Society’s fleet of motor vehicles and related machinery to ensure optimum utilization of motor vehicles.

Coordinate the investigation of motor-vehicle accidents, providing estimates for repair and maintenance costs as well as following up with garages and insurance companies to ensure the availability of high quality motor-vehicle transport fleet.

Coordinate risk assessment and ensure that the Society’s properties and assets are properly insured for damage and loss. In addition, lodge insurance claims and follow up to ensure that compensation is paid on time.

Relationship Management:

Coordinate and manage facilities functions of the Kenya Red Cross PNS support with relation to office, residential accommodation, utilities and Resident permits

Coordinate the organization of fundraising events, effective property management as well as developing effective corporate partnerships to maximize opportunities for generating

additional financial support.

Cultivate a network of strong and lasting partnerships with stakeholders in the NGO humanitarian sector and relevant Government agencies to ensure continuing support to the Society’s mission and strategic objectives.

Represent the Society at meetings, conferences and workshops and other forums to promote and articulate issues related to humanitarian relief

Financial Management:

Budgeting, reporting and analysis of procurement costs to ensure high visibility and control of procurement related expenses.

Manage the operational expenditure of the department.

Coordinate the organization of fundraising events, effective management of commercial First Aid and property management as well as developing effective corporate partnerships to maximize opportunities for generating additional financial support

Facility Management:

Planning and coordinating all installations and refurbishments

Managing the upkeep of equipment and supplies to meet health and safety standards

Inspecting buildings’ structures to determine the need for repairs or renovations


People Management:

Provide technical leadership to multidisciplinary teams to enable them develop, implement and evaluate strategic management plans and budgets aimed at improving performance standards and organizational effectiveness

Initiate and participate in organizational performance reviews, and business process improvement programmes, as well as undertake special investigations aimed at improving organizational effectiveness

Participate in the recruitment and selection of procurement, warehousing and logistics staff to ensure that candidates selected have the required job competencies and are provided with orientation and induction programme necessary for effective job performance

Person Specifications:

Academic Qualification

Bachelor’s Degree in Procurement and Supply Chain Management

Professional Qualifications

Relevant professional qualification.

Member of a relevant professional body.

Experience

Minimum of ten (10) years’ relevant experience with five (5) years managerial level

Desired Competencies

Technical:

Procurement Principles - Familiarity with public procurement guidelines and procedures as well as donor agency procedures and regulations for acquisition and disposal of assets
Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation and human capital management

Property management skills

Skills in transport, distribution, maintenance and repair of motor vehicles

Proficiency in word processing, databases, spreadsheet applications and computerized supply chain software packages

Generic:

Multi-tasking / Planning and Organizing -

Ability to organize large volumes of procurement requirements for a broad range of operational needs.

Inspiring Trust - Ability to handle sensitive and confidential information appropriately.

Negotiation: Exploring alternatives and positions to reach outcomes that gain all parties' support and acceptance; striving for outcomes that are a win-win for all parties involved.

Determining Financial Impact: Understanding the financial consequences of decisions; understanding economic value for the system; acting as an owner of the business and making decisions that ensure long-term value for the organization.

Monitoring Information. Establishing and using ongoing procedures to collect and review information necessary to manage projects or ongoing activities

Understanding the Business: Uses knowledge of the value chain to achieve profitable volume growth; perceives the impact and implications of decisions on the value chain and on the competition.

Putting customers first – listens to and understands the needs of customers. Reviews service levels, evaluates feasibility and profitability of service. Makes sure the team focus on delivering customer needs.

Kenya Red Cross Society Head of Supply Chain Jobs in Kenya

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