Kenya National Trading Corporation Company Secretary & Manager Legal Services Jobs
Kenya National Trading Corporation Company Secretary & Manager Legal Services Jobs
Job Purpose The purpose of the job is to provide Board Secretarial and Legal advisory services on matters of Corporate Governance and compliance; and to provide leadership in the development of legal strategies and ensure development of a robust legal and regulatory framework for provision of services and development of legal instruments that guides Corporation’s.
The job oversees the Corporation’s engagements on all legal and regulatory matters,
contracts and leads any litigations or dispute handing processes needed to ensure the
engagements are legally sound.
Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
Provide strategic leadership in the development of the Corporation’s legal and regulatory framework that ensures provision of quality products and services to customers within the region through an efficient distribution network;
Oversee the formulation, implementation and review of the Corporation’s legal strategies, guidelines and the development of relevant legislations, regulations, by-laws and policies to safeguard the interest of the Corporation;
Advise the Board and management on development and implementation of a governance framework that fosters achievement of Corporation’s objectives and compliance with corporate governance, applicable laws and policies;
Lead the development of strategies for dispute management, oversees disputes resolution
and litigation management;
Oversee Board Secretarial Services, the preparation of the Board Papers and implementation of the Board Resolutions in compliance with the Mwongozo Code of Governance for State Corporations;
Provide guidance to the Board on their duties, responsibilities and powers and how these
should be exercised in the best interest of the Corporation;
Coordinate evaluations of performance of board members and ensure board development programs.
Offer guidance to the Corporation on matters touching on investigations of the Corporation by external agencies to ensure that the Corporation’s image and interest are secure.
Advise the Corporation and coordinate the functional areas in relation to various legal
requirements which must be complied with and the legal obstacles which must be overcome in order to obtain the Corporations targeted results;
Oversee that Legal Audit Compliance is carried out to confirm legal compliance with national, regional and international legal requirements.
Lead internal legal team or appointed external Corporation lawyers to safeguard Corporation’s interests by representing the Corporation in the Courts through legal action or defense on behalf of the Board of Management;
Oversee litigation and review progress of outstanding litigation and provide guidance to
ensure the Institute’s interests are protected;
Oversee Contract drafting, reviewing, negotiation and execution with external parties to ensure compliance with Policies and Statutes on behalf of the Corporation;
Lead planning of all KNTC Board of Directors’ activities to ensure that they aligned to
the Corporation’s strategies all relevant Government directives
Lead preparation and implementation of corruption prevention plan and strategies
Oversee nurturing of competencies and promote a working environment that optimizes individual and team potential in the department;
Oversee the development and implementation of the departmental work plan and budget in line with the overall strategic objectives and government performance contract;
Coach and mentor staff in the department; and
Appraise the direct reports;
Operational Responsibilities / Tasks
Provide Company Secretarial services to the Board through coordination of preparation of Board agenda and
papers by Heads of Departments and Sections and arrangement of Board and Board Committee Meetings;
Prepare and circulate Minutes of the Board in a timely manner for Board deliberation, approval and execution.
Ensure that Board decisions are disseminated to Management for compliance and
implementation.
Maintain dockets and calendars/almanac for the Board and schedule related Board meetings to ensure Board Meetings and activities are effectively and efficiently managed.
Keep Custody of the seal and a record of its usage to authenticate the Corporations’
documents.
Approve contracts, Service Level Agreements, Memorandum of Understanding, leases and other legal documents to ensure compliance to statutory requirements and the Corporation’s policies.
Review and provides advice on legal risks at the Institute to avert errors of omission and
commission while maintaining the Corporation’s reputation.
Advise the Board and Management on changes in the law to ensure legal obligations are met.
Keep track on new legislation and advise the Corporation accordingly.
Interpret legal documents on behalf of the Corporation and its subsidiaries/affiliates;
Job Dimensions
Financial Responsibility
Authorize expenditure;
Provide leadership in development of departmental budget and work plan;
Oversee implementation of departmental budgets and expenditure in line with existing laws and regulations; and
Manage the annual Procurement Plan.
Responsibility for Physical Assets
Company Seal;
Board minutes and resolutions;
Computer, printer and accessories; and
Office furniture and equipment.
Decision Making / Job Influence
Strategic Decisions;
Managerial Decisions;
Tactical Decisions;
Analytical Decisions; and
Operational Decisions.
Working Conditions
Works in an office setting at the headquarters and in the field with the responsibility of court attendance across the country.
Job Competencies (Knowledge, Experience and Attributes / Skills)
Academic qualifications
Bachelor of Laws degree from a recognized institution;
Master’s Degree in any of the following disciplines: Law, Business Administration, Public
Administration, or equivalent qualifications from a recognized institution
Certified Public Secretary (K) or its equivalent qualification from a recognized institution;
Professional Qualifications / Membership to professional bodies
Postgraduate Diploma in Legal Studies from the Council of Legal Education;
Advocate of the High Court of Kenya;
Membership to the Law Society of Kenya (LSK) Advocate of the High Court of Kenya;
Membership to the Institute of Certified Public Secretaries of Kenya -ICPS (K) in good
standing.
Valid practicing certificate;
Previous relevant work experience required.
At least ten (10) years’ relevant work experience five (5) of which must have been in
management position.
Functional Skills, Behavioural Competencies/ Attributes:
Functional Skills
Strategic skills.
Analytical skills.
Communication skills.
Negotiation skills
Reporting skills.
Managerial skills
Behavioural Attributes.
Interpersonal skills.
Networking and relationship building skills.
Problem solving skills.
Mentorship skills.
Leadership skills.
Administrative and Coordination skills.
How to Apply
For more information and job application details, see; Kenya National Trading Corporation Company Secretary & Manager Legal Services Jobs
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