Kenya Mortgage Refinance Company Executive Assistant Jobs
Kenya Mortgage Refinance Company Executive Assistant Jobs
Purpose of the Job The position is responsible for providing executive support services in the day to day running of the CEO while working closely with staff and heads of department as a key contact person
Duties and Responsibilities
The duties and responsibilities are as follows:
Operational Roles and Responsibilities:
Manage the CEO’s diary and email account and ensure the calendar, appointments, meetings, travel and deadlines are well organized and maintained;
Ensure the CEO’s office is equipped and maintained in a clean state;
Facilitate the business including meetings, briefings and receiving of visitors;
Organize briefings and meetings on behalf of the CEO and maintain records of the meetings with staff, media and other stakeholders;
Arrange and co-ordinate travel and accommodation requirements and ensure all the necessary arrangements are in place for the CEO commitments and itineraries;
Coordinate Staff Matters, Meetings, Workshops, Preparation of Budgets/Finance,Sessions;
Filter general information, queries, telephone calls and invitations to the CEO by redirecting or taking forward such contacts as appropriate;
Maintain smooth communication between the CEO’s office and internal departments and to demonstrate leadership in maintaining credibility, trust and support with management staff;
Prioritize conflicting needs, handle matters expeditiously, proactively, and followthrough on projects and relevant assignments to successful completion within deadlines;
Draft, edit, and ensure precision and delivery of reports, correspondence and communications from the CEO’s office;
Maintain and update key information and contacts regarding the Board and strategic relationships for the CEO’s office and the organization in general; and
Manage and ensure the efficient filing, documentation, safe custody and retrieval ofthe CEO’s records with due classification concerning confidentiality and archival value.
Perform any other duties as may be assigned from time to time
Key Result Areas:
The jobholder’s accountability areas are outlined as follows:
Submission of accurate, timely and relevant reports
Continuous process improvement of services through efficient working
Enforcement
of relevant guidelines, rules and regulations
Ensure customer satisfaction for the consumers of the services offered by the department
Efficient execution of work processes as assigned Personal Assistant
Delivery of quality administrative services for the assigned department
Effective communication and maintenance of relationships through courteous and promptresponse to all enquiries
Efficient coordination of meetings as may be assigned
Efficient management of filing and document retrieval system
Efficient liaison with external contacts
Required Skills
Knowledge and Skills Required:
The jobholder must possess:
A minimum of bachelor’s degree in Secretarial Studies/Business Administration
A minimum of five (5) years of related work experience support at executive-level
Knowledge of administrative and clerical procedures and systems such as managing filesand records, transcription, designing forms, and other office procedures
Must demonstrate high integrity and ethical practice
Must demonstrate ability to work independently with minimum supervision
Must be a team player who is able to work cordially in teams and ability to multitask
Must demonstrate commitment to operational effectiveness
Should have ability to solve problems by applying relevant business knowledge
Should demonstrate professional expertise in the relevant work area
Must have the ability to communicate for both written and oral communication
Must be a flexible person, who is willing to learn and able to work flexible hours to achievegoals
Must have knowledge in use of MS office packages
How to Apply
For more information and job application details, see; Kenya Mortgage Refinance Company Executive Assistant Jobs
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